Project Coordinator

Place Careers; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

An exceptional opportunity for a Project Administrator at a prestigious architecture practice in London. Join a dynamic team, supporting project operations and documentation management. Ideal candidates will have an administration background and proficiency in project control systems. If you aspire to grow in a creative environment, we’d love to hear from you.

Qualifications

• Experience supporting creative and collaborative teams.
• Strong understanding of project control systems and document management platforms.
• Proficiency in MS Office is essential.

Responsibilities

• Manage day-to-day administrative tasks and project information distribution.
• Maintain accurate project filing systems and documentation.
• Support implementation of control systems for efficient project processes.

Skills

Organisational skills

Attention to detail

Multi-tasking

Education

Background in administration or data entry

Tools

MS Office

Viewpoint

Aconex

Asite

Job description

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This is an exceptional opportunity for a Project Administrator to join one of the world’s most renowned architecture practices. As an integral part of the project team, you’ll work closely with directors and architectural staff to support the efficient administration and organisation of projects. This permanent role offers the chance to work within a dynamic, creative, and collaborative environment, contributing to the successful delivery of prestigious architectural projects.

As a Project Coordinator, you will play a key role in ensuring smooth project operations by managing day-to-day administrative tasks, coordinating the distribution of project information, and maintaining critical documentation systems. Your organisational skills, attention to detail, and ability to manage multiple tasks in a fast-paced environment will be vital for ensuring the success of the project teams.

The ideal candidate will have a background in administration or data entry, with prior experience supporting creative and collaborative teams. You will be working closely with design teams, contractors, and clients to facilitate smooth project communication and coordination. As well as a strong understanding of project control systems, document management platforms (, Viewpoint, Aconex, Asite), and proficiency in MS Office will be essential.

Key Responsibilities could include:

Ensure timely issue and distribution of project information, including drawings and documentation.

Maintain accurate project filing systems and ensure all information is logged and easily accessible.

Update and manage project trackers to monitor the flow of information and ensure actions are completed on time.

Help maintain project procedures, ensuring they are followed by all team members and contributors.

Manage the uploading and downloading of project information through EDM systems, such as Viewpoint, Aconex, or Asite.

Assist in the preparation and distribution of site reports and other project-related documentation using MS Office Suite.

Maintain order and tidiness within the project team areas and office spaces.

Support the implementation of control systems to ensure project processes run smoothly and efficiently.

Contribute to ad-hoc tasks and administrative duties as required by the project teams.

This is a fantastic opportunity for an individual who is looking to grow and evolve in a creative and prestigious architecture practice. If you’re eager to contribute to the success of a world-leading design team and support the delivery of cutting-edge projects, we’d love to hear from you.

We will do our very best to help you find your ideal job. Our approach is personable and we believe that your job hunting experience should be enjoyable. We look forward to hearing from you.

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