Project Coordinator

Quintessentially; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A premium event management agency in London seeks a Project Coordinator to support its growing team. Responsibilities include managing client accounts, conducting supplier research, and creating detailed presentations. Candidates should have over a year of agency experience, excellent interpersonal skills, and a proactive attitude. The role offers a dynamic work environment with potential travel opportunities.

Qualifications

• 1+ years agency experience.
• Experience in event delivery preferred.
• Reliability - excellent time keeping crucial.
• Ability to remain calm under pressure.

Responsibilities

• Support on a wide range of client accounts.
• Conduct supplier and venue research.
• Create high-quality client presentations.
• Manage travel arrangements for team members.
• Attend site visits and client meetings.

Skills

Strong interpersonal skills

Excellent written & oral communication

Resilient to last minute changes

Quick learner

Proactive & reactive simultaneously

Tools

MS Word

MS PowerPoint

MS Excel

Job description

Division: Quintessentially Experiences

Job Summary:

We are looking for an enthusiastic Project Coordinator to join our growing agency team. The role is primarily to provide support services to the Quintessentially Experiences team, working across a broad range of projects with tasks to include supplier/venue research, creating presentations, supporting a busy event operations team across multiple projects and general administration.

Key Responsibilities:

• Junior Support on a wide range of client accounts- events and projects (primarily corporate events with the potential for some private events also).
• Supplier and venue research.
• Contribute to content and event ideas for assigned project briefs.
• Creating high-quality presentation for clients- with meticulous attention to detail.
• Arranging accommodation and visas for travelling team members.
• Attending site visits & client meetings.
• Supporting onsite at events, both in the UK and overseas.
• Taking detailed minutes during internal and client meetings.
• Engage in positive and commercial supplier relationships (hotels, venues, third party suppliers etc).
• Managing elements of events ie .gifting or restaurant, bookings/experiences swag, delegate management and registrations including dealing with guest enquiries in a timely and professional manner.
• Ad hoc diary management.
• Travel arrangements- e.g car bookings, flight and hotel bookings.

Requirements:

• 1+ years agency experience.
• Experience in event delivery is preferred.
• Strong interpersonal skills.
• Good working knowledge of MS packages (Word, PowerPoint, Excel).
• Excellent written & oral communication.
• 'Can-do' attitude- ready to always get involved and work across a multitude of events and projects.
• Resilient to last minute changes and ability to react accordingly.
• Always being ahead/proactive.
• Fast learner- adapting to new processes in rapid change climate.
• Confident, with the ability to prioritise and meeting deadlines working under pressure.
• Proactive & reactive simultaneously.
• Ability to remain calm & courteous under pressure, and effective conflict management.
• Excellent interpersonal skills.
• Mature approach, dedicated and committed with a strong drive.
• Reliability -excellent time keeping is crucial to this role.
• Experienced in dealing with confident and highly sensitive information, using discretion and a professional manner at all times.
• Willingness to travel and work abroad.
• Team player who contributes to the company culture.

Hours: Contractual hours are from 0900 to 1730 Monday to Friday.

However, it may be the case that in order to fulfill the duties of the role, different or additional hours may be necessary.

Requirements to be on call outside worming hours in case of service-related emergency.