Project Coordinator

Comex 2000 UK Ltd; Livingston; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading project management company in Scotland is seeking a dedicated Project Coordinator to ensure smooth delivery of client projects. The role involves monitoring project progress, maintaining communication with clients, generating performance reports, and managing internal workflows. Ideal candidates will have strong IT skills, excellent organizational capabilities, and a proactive work ethic. This opportunity offers a chance to be integral to a growing workstream.

Benefits

Discounted Virgin Media services

20 days holiday + Bank holidays

Pension contributions

Development & Training

Qualifications

• Good IT skills with particularly strong knowledge of MS Excel.
• Excellent organisational skills and a proactive, methodical work approach.
• Attention to detail with a focus on accuracy.
• Confident communicator with professional telephone skills.
• Good decision-making skills to escalate issues when necessary.
• Effective in a team and independent work scenarios.
• Ability to meet deadlines and manage multiple priorities.

Responsibilities

• Coordinate the seamless delivery of projects to clients.
• Monitor daily project progress and maintain trackers.
• Act as daily contact for customers to ensure clear communication.
• Generate insightful project performance reports.
• Review and manage daily work stacks within the system.
• Submit accurate and timely Notice of Intent to clients.
• Monitor and update internal client systems for data accuracy.
• Facilitate communication between internal teams and clients.
• Prepare field engineers for their jobs effectively.
• Create job packs tailored to stakeholder needs.
• Contribute to enhancing project systems and practices.

Skills

Good IT skills with a strong knowledge of MS Excel

Excellent organisational skills

Attention to detail

Confident communicator

Good decision-making skills

Team player

Ability to work under pressure

Job description

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Be the Orchestrator of Success: Drive Our Dynamic Projects as a Project Coordinator!

Are you a highly organised and proactive individual with a knack for keeping things running smoothly? Do you thrive in a fast-paced environment where your support makes a real impact? If you're a natural communicator with a keen eye for detail and a "can-do" attitude, we have an exciting opportunity for you to become the backbone of our rapidly growing workstream!

As our Project Coordinator, you'll be the vital link between our Project Managers and the successful delivery of our client projects. You'll take ownership of the day-to-day administrative requirements, ensuring everything stays on track and our teams have the support they need to excel. This is your chance to be a key player in our continued growth and success!

Your Role in the Spotlight:

• Own Client Delivery: You'll have end-to-end responsibility for coordinating the seamless delivery of our projects to clients.

• Master Project Momentum: You'll diligently monitor daily project progress, keeping our trackers and databases up-to-date with precision.

• Connect and Collaborate: You'll be the daily point of contact for our customers, engaging in regular conference calls to ensure clear communication and strong relationships.

• Report with Insight: You'll generate comprehensive daily, weekly, and monthly reports, providing valuable insights into project performance.

• Manage the Flow: You'll expertly receive and review the daily work stack within our internal system, strategically managing planned start and completion dates.

• Initiate with Precision: You'll be responsible for accurate and timely NOI (Notice of Intent) submissions to our clients.

• Maintain System Harmony: You'll diligently monitor and update our internal client systems, ensuring data accuracy and integrity.

• Liaise and Lead: You'll be the go-between for various internal and client teams, fostering effective communication and collaboration.

• Empower Our Engineers: You'll communicate seamlessly with our field engineers, ensuring they are fully prepped and efficiently scheduled for their jobs.

• Craft the Toolkit: You'll create comprehensive job packs tailored to stakeholder specifications, providing our teams with everything they need to succeed.

• Drive Continuous Improvement: You'll actively contribute to enhancing our project systems and practices, always seeking more efficient ways of working.

Requirements

What Makes You the Ideal Coordinator:

• Tech-Savvy Superstar: You possess good IT skills, with a particularly strong working knowledge of MS Excel.
• Organisational Guru: You have excellent organisational skills and a proactive, methodical approach to your work.
• Detail-Oriented Dynamo: You have a keen attention to detail, a focus on accuracy, and an enthusiastic "can-do" attitude.
• Confident Communicator: You're a confident communicator with a professional telephone manner and experience in liaising with multiple internal and external parties.
• Decisive and Resourceful: You have good decision-making skills, knowing when to take initiative and when to escalate issues for support.
• Team Player and Independent Achiever: You thrive both in a team environment and when working independently, managing your time effectively.
• Deadline-Driven Dynamo: You excel at working to deadlines and can perform under pressure, managing multiple priorities and adapting to changing demands.

• Pension contributions

We are a company that embraces diversity and is committed to creating an inclusive workplace. We welcome applications from everyone regardless of race, ethnicity, religion, gender, sexual orientation, or disability.

Why Coordinate Your Career With Us?

This is an exciting opportunity to join a rapidly expanding workstream and play a pivotal role in our success. You'll gain valuable experience in project coordination, develop strong communication and organisational skills, and work alongside a dynamic and supportive team. If you're ready to take ownership, drive efficiency, and make a real impact, we want to hear from you!

Ready to Be the Glue That Holds Us Together? Apply Now and Let's Achieve Great Things!

Job Description
Be the Orchestrator of Success: Drive Our Dynamic Projects as a Project Coordinator! Are you a highly organised and proactive individual with a knack for keeping things running smoothly? Do you thrive in a fast-paced environment where your support makes a real impact? If you're a natural communicator with a keen eye for detail and a "can-do" attitude, we have an exciting opportunity for you to become the backbone of our rapidly growing workstream! As our Project Coordinator, you'll be the vital link between our Project Managers and the successful delivery of our client projects. You'll take ownership of the day-to-day administrative requirements, ensuring everything stays on track and our teams have the support they need to excel. This is your chance to be a key player in our continued growth and success! Your Role in the Spotlight: • Own Client Delivery: You'll have end-to-end responsibility for coordinating the seamless delivery of our projects to clients. • Master Project Momentum: You'll diligently monitor daily project progress, keeping our trackers and databases up-to-date with precision. • Connect and Collaborate: You'll be the daily point of contact for our customers, engaging in regular conference calls to ensure clear communication and strong relationships. • Report with Insight: You'll generate comprehensive daily, weekly, and monthly reports, providing valuable insights into project performance. • Manage the Flow: You'll expertly receive and review the daily work stack within our internal system, strategically managing planned start and completion dates. • Initiate with Precision: You'll be responsible for accurate and timely NOI (Notice of Intent) submissions to our clients. • Maintain System Harmony: You'll diligently monitor and update our internal client systems, ensuring data accuracy and integrity. • Liaise and Lead: You'll be the go-between for various internal and client teams, fostering effective communication and collaboration. • Empower Our Engineers: You'll communicate seamlessly with our field engineers, ensuring they are fully prepped and efficiently scheduled for their jobs. • Craft the Toolkit: You'll create comprehensive job packs tailored to stakeholder specifications, providing our teams with everything they need to succeed. • Drive Continuous Improvement: You'll actively contribute to enhancing our project systems and practices, always seeking more efficient ways of working.

Requirements

What Makes You the Ideal Coordinator:

• Tech-Savvy Superstar: You possess good IT skills, with a particularly strong working knowledge of MS Excel.
• Organisational Guru: You have excellent organisational skills and a proactive, methodical approach to your work.
• Detail-Oriented Dynamo: You have a keen attention to detail, a focus on accuracy, and an enthusiastic "can-do" attitude.
• Confident Communicator: You're a confident communicator with a professional telephone manner and experience in liaising with multiple internal and external parties.
• Decisive and Resourceful: You have good decision-making skills, knowing when to take initiative and when to escalate issues for support.
• Team Player and Independent Achiever: You thrive both in a team environment and when working independently, managing your time effectively.
• Deadline-Driven Dynamo: You excel at working to deadlines and can perform under pressure, managing multiple priorities and adapting to changing demands.

Benefits

• Discounted Virgin Media services • 20 days holiday + Bank holidays • Pension contributions • Development & Training We are a company that embraces diversity and is committed to creating an inclusive workplace. We welcome applications from everyone regardless of race, ethnicity, religion, gender, sexual orientation, or disability. Why Coordinate Your Career With Us? This is an exciting opportunity to join a rapidly expanding workstream and play a pivotal role in our success. You'll gain valuable experience in project coordination, develop strong communication and organisational skills, and work alongside a dynamic and supportive team. If you're ready to take ownership, drive efficiency, and make a real impact, we want to hear from you!
Ready to Be the Glue That Holds Us Together? Apply Now and Let's Achieve Great Things! Privacy Notice: Job-application-Privacy-Notice-CX.pdf


Requirements
• Good IT skills with good working knowledge of MS Excel specifically. • Excellent organisational skills with a proactive and methodical work ethic. • Attention to detail with a focus on accuracy and a ‘can do’ attitude. • Confident communicator with a good telephone manner, with experience of dealing with multiple parties, both internal and external. • Good decision-making skills, with the ability to recognise and escalate issues and seek assistance where necessary. • To be effective working in both a team and on own initiative, with an ability to manage your own time efficiently. • Ability to work to deadlines and able to work under pressure to deliver on multiple fronts with the capability to adapt to changing priorities. • Contribute to the continuous improvement of the project i.e. systems and practices and look for new and efficient ways of working.