Project Coordinator

About Dalkia UK and Dalkia Energy Services

Dalkia UK is one of the UK’s leading technical and energy services providers, at the forefront of delivering net zero solutions to a wide range of clients in private and public sector across the UK.

With a talented workforce of over 4,000 people, Dalkia UK rises to the challenges of today’s world to create a sustainable, prosperous, resilient society and a Net Zero UK. Dalkia is committed to building quality relationships to drive long term value for our clients through innovative solutions and services. Dalkia UK delivers a wide range of energy, engineering and facilities services, as well as specialist services in systems integration, fire & safety systems and critically controlled environments.

At Dalkia Energy Services, we develop, deliver, and operate sustainable energy services and solutions to help the transition into an effective Net Zero future. Our solutions are tailored to specific needs and result in significant cost savings, improved efficiency, resilience, and a healthier environment.

At Dalkia, we are committed to equity, diversity, and inclusion. We ensure that every applicant is treated fairly and respectfully throughout our selection process. If you require any adjustments, please inform us in confidence. Our talent acquisition team is here to assist you.

This is a Hybrid role supporting roles across the region.

Role

We are currently seeking a full time Project Coordinator to help to support our strong order book. The successful candidate will have proven administrative experience within an engineering and construction environment or similar.

Forming part of Dalkia Energy Services Project Support Team, the Project Coordinator will provide a wide range of administrative support to multiple teams to ensure the effective administration, control, and co-ordination across our projects. You will assist with matters including project administration, purchasing, document control, site administration, project coordination tasks, and SHEQ (safety, health, environment and quality).

The role will include coordination with internal and external stakeholders, including technical engineers, site based project management teams, clients, design consultants, and delivery subcontractors.

Primary Responsibilities

• Raise and obtain approvals for subcontractor and purchase orders.
• Provide administrative support for Microsoft Dynamics NAV.
• Oversee and manage suppliers for site equipment, hire, stationery, PPE, branded uniforms, and ad-hoc purchases – identify cost-saving opportunities and improve service quality.
• Track and record all deliveries, ensuring accuracy and timely receipt of goods.
• Management of hotel and travel bookings and their approvals.
• Construction site supplies ordering (e.g. materials, PPE, broadband, contact cards, signage).
• Upkeep of project document registers, RFI registers, transmittal registers, and contact directories.
• Upkeep of project specific email address inboxes and the migration of files to SharePoint to record project history.
• Supporting the administration of Project SharePoint sites.
• File naming and codes support for project specific applications.
• Compilation support for O&M / CDM files.
• Attendance at project meetings and recording of meeting minutes.
• Scanning and filing of hard copy site documentation.
• Coordination of site calendars, inductions, deliveries, sign-in books, RAMS.
• Health and safety reporting, monthly KPI collation and supplier liaison.
• Supporting the business with ISO, SHEQ, CHAS, and Business Management System upkeep, audits, action management and non-compliance handling.
• Document management, formatting, and collation.

Knowledge and experience

• Previous experience in site/commercial administration.
• Experience using ERP systems (Microsoft Dynamics NAV or similar)
• Strong organisational skills and attention to detail.
• Ability to manage multiple tasks and prioritise effectively.
• Excellent communication and negotiation skills.
• Strong problem-solving abilities and cost-saving mindset.
• Proficiency in Microsoft Office.

So, what’s in it for you?

Firstly, you get to join a fantastic, friendly, forward-thinking team of people, who will welcome you and are passionate about the work that we do.

We’re part of something bigger, Dalkia is owned by EDF Energy, Britain’s biggest generator of low carbon electricity means we can access the strength of our wider Group, without losing the appeal or agility of being a smaller, but rapidly growing business.

We offer a wide range of benefits and rewards;

• Pension Scheme with 6% employer contribution
• Health cash back plan where you can claim back costs such as dental, optical and medical
• Life assurance at 4 times your basic salary
• Cycle to work scheme
• An electric vehicle scheme – where we help you lease an electric vehicle for a fixed monthly cost to yourself (after 3 months service and post probationary period)
• Access to My Perks, where you can access hundreds of offers to help you save on your purchases (online and in person)
• Access to our training portal and other approved training
• Reimbursement for one professional membership fee relevant to your role
• All the necessary equipment to perform your job role, such as laptop and mobile phone

Closing date 25th April 2025