Project Coordinator

Britten-Norman; Gosport; On-site; GBP 30,000 - 50,000; Full time

Job description

Department: MRO

Location: Lee-on-the-Solent

Description

• Employment type: Permanent
• Employment basis: Full Time
• Salary: Competitive Salary and Excellent Benefits
• Standard Hours: Flexible Start / 40 hours per week

As a Project Co-ordinator, you will play a critical role in supporting the efficient execution of aviation projects and ensuring their successful completion. Your responsibilities will encompass various project co-ordination tasks, document management, and communication with internal and external stakeholders involved in a wide range of projects. This position requires exceptional organisational skills, strong communication abilities, and the ability to thrive in a dynamic and fast-paced environment.

Key Responsibilities

Document Management

• Ensure project documentation is up to date, standardised and issued to relevant stakeholders.
• Provide methods for improving documentation management within the projects department.

Communication and Collaboration

• Communicate project updates on a weekly basis to all internal stakeholders.
• Drive collaboration within the project team by listening to project team members and supporting them in completing their tasks and deliverables in the frame of the project.

Schedule and Planning

• Update and maintain project plans inline with instruction from the project managers.
• Assist the project managers in project planning and cross-project planning.

Budget Tracking

• Assist the MRO management in managing the project budget by tracking all project spend, including direct costs (parts & services) and labour.
• Populate a formal budget tracking sheet on a weekly basis to ensure financial trends can be spotted early in the project.

Risk Management

• Assist the MRO management in managing the project risks and opportunities.
• Updating the risk register and liaising with risk owners to ensure mitigation actions are complete in a timely manner.

Meeting Coordination

• Manage project meeting invites and liaise with attendees to ensure meetings are attended by key stakeholders.
• Record meeting minutes, actions and decisions, then distribute to the internal project team.

Reporting and Analysis

• Provide a weekly written internal report to all project members within given project teams.
• Analyse actions being completed on a weekly basis to highlight any trends of regular actions not being completed on-time to highlight areas for improvement.
• Analyse project costings to highlight areas of the project where cost is too high and could be reduced.

Skills, Knowledge and Expertise

• Experience in complex project administration
• Understanding of project management principles, methodologies, and best practices.
• Excellent organisational and multitasking skills, with the ability to prioritise tasks and meet deadlines in a fast-paced environment.
• Exceptional communication skills, both written and verbal, with the ability to effectively interact with diverse stakeholders.
• Detail-oriented mindset, ensuring accuracy and consistency in project documentation and deliverables.
• Strong analytical and problem-solving abilities, with a proactive and solution-oriented mindset.
• Working towards or completed a PMP/Prince2/APM Qualification
• Ability to achieve UK Security clearance.
• Full UK Driving licence

The ideal candidate should possess an understanding of project management principles, methodologies, and best practices. They should demonstrate excellent organisational and multitasking skills, enabling them to prioritise tasks and meet deadlines in a fast-paced environment. Exceptional communication skills, both written and verbal, are necessary to effectively interact with diverse stakeholders. A detail-oriented mindset is crucial to maintain accuracy and consistency in project documentation and deliverables. The ability to work collaboratively in a team environment, fostering positive relationships and promoting open communication, is highly valued. Lastly, strong analytical and problem-solving abilities, coupled with a proactive and solution-oriented mindset, are essential qualities for success in this role.

Benefits

• 36 annual leave days (inclusive of Bank and Public Holidays)
• Contributory pension scheme with a salary sacrifice option
• Private healthcare scheme
• Flu vaccination
• Dental and optical cover
• Employee Assistance Program
• Support with learning and professional development (courses and licenses)
• Health screening and therapies
• Digital GP
• Referral bonus