Project Coordinator

ZipRecruiter; Egham; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A recruitment agency is seeking a meticulous Project Coordinator based in Egham. The role involves supporting project management by handling documentation, logistics, and administrative tasks across various projects. Ideal candidates should have over 2 years of experience in project coordination, strong organizational skills, and familiarity with project tracking tools. This position offers a flexible work arrangement of 2 days in the office and 3 days working from home.

Qualifications

• 2+ years of experience in a project coordination or support role.
• Experience managing digital documentation and folder systems.
• Familiarity with submitting tickets, coordinating site access, and managing permit systems.

Responsibilities

• Support the Project Manager in planning and tracking project activities.
• Attend and document project meetings, distributing action items.
• Maintain organized project documentation and communication.

Skills

Organisational skills

Time management

Problem-solving

Communication

Tools

Project tracking tools

GUTs

CADDY

Job description

Job Description

Job Title: Project Co-ordinator

Location: Egham - 2 Days in the office/ 3 from home

Hours: Full Time, Mon-Fri, 9-5pm

About the Role:

We’re seeking a detail-oriented and proactive Project Coordinator to join our client based in Egham.

This position will be supporting the Project Management team. You’ll play a vital role in ensuring projects stay on track by managing documentation, logistics, communication, and administrative tasks across multiple workstreams. If you thrive in a structured environment and enjoy bringing order to chaos, this role is for you.

Key Responsibilities:

• Support the Project Manager in planning, initiating, tracking project activities including scope, scheduling, and resource management.
• Attend and document project meetings, distributing clear action items and updates to stakeholders.
• Maintain organised and up-to-date project documentation
• Coordinate stakeholder communications, logistics, reports, and meeting schedules.
• Track change requests, support risk management processes, and assist in implementing mitigation strategies.
• Manage administrative project tasks including equipment tracking, permit submissions, drawing requests, site access, and field engineer travel bookings.

Required Qualifications:

• 2+ years of experience in a project coordination or support role.
• Experience managing digital documentation and folder systems.
• Strong organisational and time management skills; able to manage multiple priorities.
• Familiarity with submitting tickets, coordinating site access, and managing permit systems.
• Competence with basic project tracking and reporting tools.

but not essential:

• Experience supporting technical or infrastructure-related projects, particularly in corporate or technology environments.
• Working knowledge of tools such as GUTs, or CADDY,
• Understanding of project risk management and closeout processes.
• Experience coordinating travel and logistics for remote or field-based teams.

Ready to Apply?

If you're a proactive problem-solver who thrives in a dynamic environment and enjoys supporting successful project outcomes, we’d love to hear from you.

Amber Employment Services are acting as an agency for this vacancy - all applications will be responded to.