Project Coordinator

Imperial War Museums; City Of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A public cultural institution in the UK is seeking a proactive individual for project management in Collections Management. The role involves shaping business plans and supporting strategic goals. Candidates should have operational experience, communication skills, and proficiency in digital tools. Join this institution to help manage significant collections and contribute to their future growth.

Qualifications

• Experience in operational roles within the cultural or creative sector.
• Strong foundation in managing systems and processes.
• Ability to support administration of large budgets.

Responsibilities

• Lead project documentation and management for Collections Management.
• Analyse data to inform decision-making.
• Coordinate stakeholder communications.

Skills

Operations management

Communication skills

Teamwork

Budget administration

Decision-making

Business planning

General administration

Digital tools proficiency

Governance knowledge

Tools

Microsoft Office

Project management software

Relational databases

Job description

About The Role

This role supports the Director of Collections Management in translating IWM’s corporate strategy into practical business plans that drive the strategic delivery of Collections Management. You’ll play a key part in shaping how IWM manages its internationally significant archival, library, and museum collections. Collections Management at IWM is one of two specialist teams (alongside Collections Care) and is responsible for setting policies, procedures, and guidelines, providing professional and intellectual leadership, developing skills, and ensuring legal oversight of the collections.

What You Will Be Doing

• Lead on project documentation and management across Collections Management initiatives.
• Analyse data, including from Axiell Collections, to inform decision‑making.
• Coordinate stakeholder communications and resource scheduling.
• Monitor risk and performance to ensure strategic alignment.
• Support funding applications and contribute to digital content development.
• Maintain project records in line with Museum Archive standards, acting as the Departmental Records Officer.

You’ll provide high‑quality management support and project coordination to senior leadership, ensuring that strategic goals are met efficiently and effectively.

Who We Are Looking For

• We’re looking for a proactive and detail‑oriented individual with a strong foundation in operations or general management within the cultural or creative sector. You’ll bring:
• Demonstrable experience in operational roles, with a clear understanding of how to manage systems and processes effectively.
• Strong communication and team‑working skills, with a track record of working collaboratively across complex organisations and with external partners to achieve shared goals.
• Proven ability to support the administration of large budgets, ensuring accuracy and compliance.
• Confidence in decision‑making, especially in complex situations, with the ability to elevate appropriately to senior managers.
• Experience in business planning and KPI monitoring, contributing to strategic alignment and performance tracking.
• Excellent general administration skills, including minute‑taking and maintaining accurate records.
• Competence in digital tools, including Microsoft Office, project management software, and relational databases.
• A clear understanding of accountability, ownership, and good governance, and how these principles apply in a museum context.

Apply now and help shape the future of Collections Management at IWM.

For a full list of duties and the person specification (which your application will be marked against) please view the Job Description.