Project Coordinator

ALOIS UK; City of Edinburgh; On-site; GBP 35,000 - 55,000; Full time

Job summary

ALOIS UK is seeking a Project Coordinator / Project Buyer to support complex aerospace and defence test system projects. The role combines coordination, procurement execution, and material planning to ensure on-time delivery and quality records throughout the project lifecycle.

You will collaborate with project managers, engineers, manufacturing, suppliers, and customers, maintaining documentation, schedules, and procurement activities from order receipt to delivery and closure.

Qualifications

• Experience in project coordination, administration, procurement, or supply chain roles.
• Strong organisational and planning skills.
• Experience in aerospace, defence, or high-technology environments.
• Ability to manage multiple priorities and stakeholders.
• Proficiency with ERP/Procurement systems.
• Excellent Excel/Office suite skills.
• Familiarity with export controls and regulatory requirements.
• Experience with Oracle or SAP is preferred.

Responsibilities

• Coordinate day-to-day project execution with PMs, engineers, and suppliers.
• Maintain project records, schedules, and documentation across the lifecycle.
• Procure materials, services, and subcontracted work packages for projects.
• Monitor supplier delivery commitments and resolve milestones.
• Support cost visibility and forecasting for procurement activities.
• Ensure compliance with quality processes and audit requirements.
• Engage with cross-functional teams to align on project goals.

Skills

Project coordination

Procurement

Material planning

Stakeholder management

ERP systems

Supply chain

Documentation control

Quality & audit

Excel

Cross-functional collaboration

Tools

Oracle

SAP

MS Excel

ERP platforms

Job description

Key Responsibilities

The Project Coordinator / Project Buyer plays a critical role in supporting the successful delivery of complex Aerospace and Defence test system projects. The role combines project coordination, project administration, procurement execution, and material planning responsibilities.

Working closely with Project Managers, Engineers, Manufacturing, Suppliers, and Customers, the individual ensures that project documentation, schedules, procurement activities, and quality records are maintained to support efficient project execution from order receipt through delivery and project closure.

The position acts as a key interface between project delivery teams and the supply chain, helping ensure that materials, documentation, and project information are available when needed to meet customer commitments.

Project Coordination

• Support Project Managers in the day-to-day execution of customer projects.
• Support project start-up and project handover activities.
• Assist in maintaining project KPIs and reporting metrics.
• Ensure project records satisfy ADCS quality and audit requirements.
• Support project closure activities, including quality and compliance evidence collection.
• Administer project lifecycle systems and associated project records.

Project Procurement & Buying

• Raise and manage purchase requisitions and purchase orders.
• Procure materials, services, and subcontracted work packages required for project delivery.
• Monitor supplier order acknowledgements and delivery commitments.
• Expedite critical materials and manage supplier follow-up activities.
• Track material shortages and escalations that could impact project schedules.
• Coordinate replacement and corrective actions for defective or non-conforming materials.
• Work with suppliers, logistics teams, manufacturing, and project teams to ensure material availability.
• Participate in material status reviews with project managers and engineering teams.
• Maintain accurate procurement records within company systems.
• Support management of long-lead items, obsolescence issues, and supply risks.

Project Cost and Material Control

• Track committed procurement spend against project budgets.
• Support forecasting of material requirements.
• Monitor open purchase orders and expected deliveries.
• Provide input into project status reviews relating to procurement and supply chain risks.
• Assist Project Managers with project cost visibility and material planning.

Quality and Compliance

• Support compliance with ADCS delivery processes and quality procedures.
• Collect and maintain project evidence required for lifecycle and quality reviews.
• Ensure procurement and project records are retained in accordance with internal procedures.
• Support audits and customer reviews when required.
• Assist in maintaining export control, security, and contractual compliance records as directed by the Project Manager.

Skills Required:

• Experience in project coordination, project administration, procurement, supply chain, or project support roles.
• Strong organisational and planning skills.
• Experience working in a technical, engineering, manufacturing, aerospace, defence, or high-technology environment.
• Ability to manage multiple priorities simultaneously.
• Strong communication and stakeholder management skills.
• Experience using ERP or procurement systems.
• Proficiency with Microsoft Excel, Word, PowerPoint, and Teams.
• Strong attention to detail and process discipline.
• Experience within aerospace, defence, government, or regulated industries.
• Knowledge of project management principles.
• Knowledge of purchasing, procurement, or supply chain processes.
• Experience with Oracle, SAP, or equivalent ERP systems.
• Familiarity with quality management systems and audit processes.
• Understanding of export control or defence-sector compliance requirements.