Project Coordinator

Vysiion Limited; Chippenham; On-site; GBP 30,000 - 50,000; Full time

Job summary

In dieser spannenden Rolle als Projektkoordinator bei einem innovativen Unternehmen, das maßgeschneiderte Lösungen für den öffentlichen und privaten Sektor bietet, sind Sie verantwortlich für die Unterstützung der operativen Teams bei der Bereitstellung von Projekten. Sie werden eng mit Projektmanagern und technischen Architekten zusammenarbeiten, um sicherzustellen, dass alle Projekte reibungslos ablaufen. Ihre Aufgaben umfassen das Organisieren von Operationen, das Implementieren von Qualitätssicherungsprozessen und das Fördern positiver Beziehungen innerhalb des Unternehmens. Wenn Sie eine Leidenschaft für Projektmanagement haben und in einem dynamischen Umfeld arbeiten möchten, ist dies die perfekte Gelegenheit für Sie.

Benefits

Bespoke Training Programs

Diversity and Inclusion Initiatives

Qualifications

• Erfahrung in Projektunterstützung oder Koordinationsrollen.
• Bevorzugt qualifiziert in PRINCE2 oder ähnlichen Zertifizierungen.

Responsibilities

• Unterstützung der Projektteams durch Pflege von Projektstandards.
• Koordination von Änderungsmanagementaktivitäten für zeitgerechte Lieferung.

Skills

Projektmanagement

Kommunikation

Teamarbeit

Organisationsfähigkeiten

Planung

Education

PRINCE2 Foundation oder ähnliche Zertifizierung

Tools

M365

Excel

Job description

Vysiion

Vysiion, part of the larger Exponential-e Group, delivers bespoke solutions to private and public sector organizations, ranging from installing fibre optic or microwave links for offshore wind farms to providing end-to-end ICT Managed Services. The Vysiion team possesses the knowledge, experience, and capability to offer comprehensive technology consultancy and delivery solutions with a focus on security.

Vysiion offers an exciting and progressive work environment for those interested in a technical service-based business, emphasizing exceptional customer engagement and support. The company provides career opportunities for everyone from trainees to qualified and experienced engineers, sales personnel, and operational support staff. The culture at Vysiion is positive, open, inclusive, and progressive, with staff who are respectful, loyal, passionate, and proud of their achievements.

Main Purpose of the Role

The operations team is responsible for delivering Vysiion solutions and services to customer-focused and internal projects through project managers, technical architects, and engineering teams. The Project Coordinator role supports these teams by maintaining project standards, contributing to reporting cycles, and providing project assurance to senior management. The role primarily focuses on Operational Technology (OT) projects within the Critical National Infrastructure sector and involves developing project support capabilities across Vysiion.

Key Tasks & Responsibilities

Organise Operations

• Own and deliver tasks or work packages as required by the Project Manager.
• Engage with technical team members to deliver quotations and Bills of Materials aligned with customer requirements.
• Coordinate change management activities for timely delivery.
• Contribute to establishing effective project and service processes, reviewing and amending them as necessary.
• Report project progress, issues, dependencies, and risks, and make recommendations for decision-making.
• Manage schedules, KanBan boards, Meisterplan, and Ops Reports through collaboration with project teams.
• Create and publish success stories within Vysiion and Exponential-e.
• Update action logs, take minutes, prepare documentation, and facilitate meetings; capable of standing in for the project manager.
• Assess risks and develop mitigation strategies.
• Consolidate project outcomes to support future sales and account growth.

Assurance of Operations

• Implement quality assurance processes in line with ISO standards.
• Ensure operations activities comply with company policies and procedures.
• Consolidate project financial reports monthly and explore new performance measures.
• Participate in financial estimating and gate review activities.
• Validate project financials with financial managers.
• Monitor costs and revenues across projects.

Competencies

Required

• Build Relationships: Maintain positive relationships across business and IT communities.
• Communicate Effectively: Use clear and timely communication tools and techniques.
• Focus on Team Needs: Respond to internal and external client needs.
• Collaboration & Teamwork: Work cooperatively to achieve project benefits.
• Make Decisions: Assess situations and make timely, informed decisions.
• Organise: Prioritize, develop schedules, and monitor progress.
• Planning: Assist in developing project plans and documentation.

Desired

• Experience in multi-client and scaled agile environments.

Experience & Qualifications

• Experience in project support or coordination roles, with a desire to succeed in project delivery.
• Preferably qualified to PRINCE2 Foundation level or similar project management certifications.
• Proficient in M365 tools, especially Excel.
• Professional and courteous manner.
• Experience in organizational planning, stakeholder communication, and delivering outcomes.

Our People

Our staff are the core of Exponential-e Group’s success. We value learning and development, offering opportunities to grow skills and knowledge through bespoke training programs. We are committed to diversity and inclusion, fostering an environment where everyone can thrive and contribute to our collective success.