Project Coordinator

Sirius Insight; Bristol; Hybrid; GBP 30,000 - 35,000; Full time

Job summary

A pioneering technology firm in Bristol is seeking a Project Coordinator/Administrator to support complex projects in maritime surveillance. The ideal candidate will have 2-3 years of experience in project support and strong skills in communication and project management tools. This role offers a hybrid working model with competitive salary and benefits.

Benefits

BUPA Healthcare scheme

Cash bonus paid twice yearly

Pension (uncapped)

Qualifications

• 2-3 years of experience in a project support or coordination role.
• Strong understanding of project/programme management disciplines.
• Effective written and oral communication skills.

Responsibilities

• Provide administrative and coordination support to project managers.
• Maintain and update project documentation and schedules.
• Track progress against delivery plans and propose mitigation strategies.

Skills

Project management

Communication

Microsoft Office

Azure DevOps

Education

Degree in Business, Engineering, Project Management, or related

Tools

MS Project

Job description

Overview

Project Coordinator / Administrator

Location: Bristol/Hybrid, UK - 3 days wk onsite

Department: CTO

Reports To: Project Manager

Security Clearance: Eligible for UK Security Clearance (SC) – Essential

3 days per week in our central Bristol office, 2 days from home.

Salary: £30,000 - £35,000 + benefits (see below)

About Sirius Insight

Sirius Insight is a UK-based innovator in maritime domain awareness, integrating proprietary AI with commercial sensors to deliver persistent, scalable surveillance solutions. Our platforms— INSIGHT, Pulsar, Quasar, Sentinar, and Nautar — support national and regional maritime security strategies through real-time data fusion and autonomous monitoring.

About the role

We are seeking a detail-oriented and proactive Project Administrator / Coordinator to support the delivery of complex, multi-domain projects across software, edge computing, and hardware deployment. This role is ideal for someone with 2–3 years of experience in project support, looking to contribute to mission-critical operations in a fast-paced, regulated environment.

Responsibilities

• Provide administrative and coordination support to project managers across multiple maritime surveillance initiatives.
• Maintain and update project documentation, schedules, risk logs, and reporting dashboards.
• Support and develop governance activities including stakeholder meetings, project boards, and change control processes.
• Track progress against delivery plans, flagging risks, issues, and dependencies, and proposing mitigation strategies.
• Ensure compliance with Sirius Insight’s internal frameworks and ISO-accredited quality standards.
• Liaise with engineering, finance, and operations teams to ensure alignment and timely execution.
• Manage logistics including personnel coordination, equipment movement, fleet scheduling, and site support.
• Oversee electronic documentation filing, including site-generated content, within structured repositories.
• Contribute to the development and refinement of project and service processes and procedures.
• Consolidate project outcomes and feed insights into future planning and business development efforts.
• Support financial reporting, including monthly consolidation and validation of project accounting data.

What we are looking for

• Experience in Business, Engineering, Project Management, or a related field.
• 2–3 years of experience in a project support or coordination role, ideally within Defence, Engineering, or a similar STEM environment.
• Strong understanding of project/programme management disciplines and their practical application.
• Experience coordinating meetings, setting agendas, and managing forward plans.
• Proficient in Microsoft Office (Outlook, Word, Excel) and project tools such as MS Project and Azure DevOps.
• Excellent information management skills.
• Strong organisational skills with attention to detail and the ability to prioritise tasks independently.
• Effective written and oral communicator.
• Flexible and agile, able to respond quickly to changing priorities.

Desirable

• Familiarity asset management processes
• An understanding of financial reporting and cost/revenue tracking in project environments.
• Experience working in an agile/scrum environment
• APM PFQ (Project Fundamentals Qualification) or equivalent certification.

Salary and benefits

• £30-£35k salary depending on experience
• + cash bonus paid twice yearly
• BUPA Healthcare scheme
• Healthcare cash plan
• Pension (uncapped)
• Death in service cover
• Equity participation through stock option plan