Project Coordinator

JR United Kingdom; Bath; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading media company seeks a Media Project Coordinator to manage sponsored projects effectively. Key responsibilities involve overseeing project requests, fostering client relationships, and ensuring timely deliverables. Candidates should have 2-3 years of coordination experience and strong communication skills to thrive in a dynamic environment.

Benefits

Onsite kitchen for meals

Qualifications

• 2 to 3 years experience in project coordination or management role.
• Advertising industry experience preferred.
• Strong verbal and written communication skills.

Responsibilities

• Manage and track video project requests and deliverables.
• Host calls with agencies and clients to ensure alignment.
• Build project timelines and manage multiple active projects.

Skills

Creative abilities

Analytical abilities

Time management

Communication skills

Problem-solving

Organizational skills

Tools

Monday.com

Salesforce

Job description

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The Media Project Coordinator will independently manage sponsored Snap projects and ensure deliverables are executed within the defined scope and requirements.

They have a proven track record of handling a high volume of concurrent projects (typically around 10 at any given time) across a diverse client base, keeping everything running smoothly and on time.

Key responsibilities include:

• Managing the trafficking of all video project requests to vetted video production companies, ensuring briefs are complete, budgets meet requirements, and cultural or language considerations are factored into partner selection.
• Confidently hosting video calls with media agencies, end clients, and internal teams, ensuring alignment and fostering strong working relationships that reflect the culture and expectations of leading media companies.
• Tracking all projects accurately, ensuring data inputs in Monday.com align with production guidelines and project details.
• Conducting timely project kickoffs, ensuring all brief details are captured, stakeholder alignment is achieved, and final asset approvals are completed for payment.
• Building project timelines and approving budgets for eligible ad campaigns and Creative Strategy requests.
• Proactively identifying potential challenges during project kickoff and offering creative solutions.
• Effectively juggling approximately 10 active projects at once, ensuring deadlines, quality, and stakeholder expectations are consistently met.

Required skills:

• Strong creative and analytical abilities.
• Excellent time management and ability to handle a high volume of simultaneous projects efficiently.
• Confident, engaging personality well-aligned with the culture of media companies and agencies.
• Deep understanding of the media, tech, and brand landscape and emerging trends.

Required experience:

• 2 to 3 years in a project coordination or project management role.

Desired skills:

• Advertising industry experience and knowledge.
• Experience managing heavy workloads and complex project pipelines.
• Strong verbal and written communication skills, especially when hosting client-facing or agency-facing video calls.
• Proven ability to prioritize and manage multiple tasks, projects, and shifting priorities in a fast-paced environment.
• Ability to identify process optimizations that drive faster turnaround without sacrificing creative quality.
• Strong organizational, problem-solving, and interpersonal skills, with meticulous attention to detail.
• Experience with project management and CRM tools such as Monday.com and Salesforce.

Logistics and contract details:

• Location: Farringdon office, London, with the requirement to be onsite 4 out of 5 days per week.
• Amenities: Onsite kitchen available for breakfast and lunch.
• Contract length: 6 months, with a possible extension (no guarantee).
• Contract type: Inside IR35.

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