Project Coordinator

Maritime Developments Limited; Aberdeen City; On-site; GBP 30,000 - 40,000; Full time

Job summary

A consulting company based in Aberdeen is looking for a Project Coordinator to support global project delivery teams. The role involves managing documentation, procurement activities, and project costing for multiple live projects. Candidates should have strong organizational and communication skills, as well as experience with Microsoft Office Suite. The team emphasizes the importance of diversity and encourages applications from all backgrounds.

Qualifications

• 2+ years of experience in a project delivery or engineering services environment preferred.
• Familiarity with procurement processes and project coordination requirements.

Responsibilities

• Prepare project administration reports and trackers.
• Assist with project cost forecasting and updates.
• Coordinate shipment logistics for project deliveries.

Skills

Project coordination

Communication skills

Organizational skills

Microsoft Office Suite

Education

Experience in Business Administration or Project Administration

Tools

Microsoft Office Suite

Job description

About the Company

Maritime Developments Limited – Maritime Developments | Tailored consultancy, equipment and personnel packages

Do you want to be a part of a forward thinking team, challenging how things are done today to find improved solutions for tomorrow? Are you energetic and driven, with real hunger to progress?

The MDL brand is centred on a unique personality that shapes us in the development of our team and guides us on how we select who should be part of it. We live Ingenious Instinct by always being open minded to ideas, whatever they are and whomever they come from. We encourage creativity and problem solving, we challenge our team, our processes and our offering to customers, and we celebrate our successes.

About the Role

As a Project Coordinator at MDL, you provide critical support to the Global Projects Delivery teams, ensuring the smooth flow of documentation, purchasing activities, project costing, reporting, administrative coordination and handling incoming telephone calls to the business across multiple live projects.

You work as an integral part of the Project Controls service function, directly enabling the delivery success of Projects. Your responsibilities bridge procurement support, document control, project logistics, project cost, planning and client interface administration to ensure timely, organised, and professional project execution.

You are line-managed by the Project Cost Team Lead for professional development, procedural alignment, and workload balancing. Your daily priorities and tasking are directed by the Project Management Office to meet the dynamic needs of active project delivery.

Your success is measured by your responsiveness, accuracy, attention to detail, and the support you provide to enable project teams to deliver excellence to clients.

Responsibilities

• Project Reporting and Updates: Prepare project administration reports, trackers, and dashboard updates as directed.
• Project Reporting and Updates: Collate inputs from procurement, technical, and cost functions for internal project meetings.
• Project Reporting and Updates: Support the preparation of client reports, progress updates, and meeting packs.
• Project Cost Support: Assist with project cost forecasting, ensuring timely and accurate updates to cost projections.
• Project Cost Support: Update project schedules in coordination with the scheduler, reflecting current project status and anticipated changes.
• Project Cost Support: Maintain and update the invoice tracker, ensuring all project invoices are accurately logged and tracked through to payment.
• Project Cost Support: Provide invoicing support, including the preparation, review, and submission of project invoices in line with client and company requirements.
• Project Cost Support: Support budget updates by gathering relevant data, preparing budget adjustment documentation, and assisting with variance analysis.
• Project Cost Support: Collaborate with the Project Cost Team Lead and Project Management Office to ensure all cost-related administrative tasks are completed efficiently and in compliance with company procedures.
• Procurement Support Administration: Raise purchase requisitions in line with project and procurement procedures.
• Procurement Support Administration: Track and monitor PO status, delivery confirmations, and supplier documentation.
• Procurement Support Administration: Support supplier engagement by issuing enquiries, follow-ups, and documentation requests.
• Logistics and Coordination Support: Coordinate shipment logistics for project deliveries where required.
• Logistics and Coordination Support: Support the mobilisation of project assets, materials, and documentation readiness.
• Logistics and Coordination Support: Liaise with stores, suppliers, and project team members to close logistical actions.
• Client Interface Support: Assist in issuing formal communications, document submissions, and tracking responses.
• Client Interface Support: Ensure client deliverable registers and associated submission requirements are updated.
• Client Interface Support: Maintain professional, organised communication aligned to MDL standards.
• General Administration Support: Create and update project task boards to support team coordination and progress tracking.
• General Administration Support: Set up and manage Teams channels for project communication and collaboration.
• General Administration Support: Support document control and planning activities, ensuring all project documentation is current and organised.
• General Administration Support: Assist with the preparation and facilitation of lessons learned meetings, including capturing and distributing key outcomes.
• General Administration Support: Send out client feedback forms and track responses to support continuous improvement.
• General Administration Support: Answer incoming telephone calls to the business, ensuring queries are directed appropriately and messages are relayed promptly and professionally.
• General Administration Support: Support audit preparation by organising documentation and assisting with compliance checks.

Qualifications

• Experience in Business Administration, Project Administration, Supply Chain, or a related field.
• 2+ years of experience in a project delivery or engineering services environment preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams, Project).
• Familiarity with procurement processes and project coordination requirements.
• Strong organisational and communication skills.

Required Skills

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams, Project).
• Strong organisational and communication skills.

Preferred Skills

• Familiarity with procurement processes and project coordination requirements.

At Maritime Developments, we believe that diversity drives innovation and success. We are committed to creating an inclusive environment where all employees feel valued and supported. We are an equal opportunity employer and encourage applications from individuals of all backgrounds, experiences, and abilities.

For more information on Maritime Developments please visit our Website Maritime Developments | Tailored consultancy, equipment and personnel packages and LinkedIn page (7) Maritime Developments Limited: Posts | LinkedIn.