Project Co-ordinator

Hymans Robertson; Glasgow; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading company in the financial services sector seeks a Project Coordinator to support project managers within their Governance, Administration and Projects team in Glasgow. The role includes managing client projects, organizing meetings, and documentation, suited for candidates with strong communication and organizational skills. The company promotes work-life balance and offers a blend of home and office work, alongside professional development opportunities.

Benefits

Flexible employee benefits

Access to mental health support

Volunteering leave and birthday leave

Collaborative and encouraging work environment

Hybrid working model

Qualifications

• Experience in a project coordinator role is essential.
• Experience within pensions or financial services is desirable.
• Ability to manage multiple stakeholders and adapt to changing priorities.

Responsibilities

• Assist project managers with daily management of client projects.
• Plan project meetings and maintain project documentation.
• Own client billing processes and ensure timely draft of invoices.

Skills

Attention to detail

Communication

Problem Solving

Time Management

Tools

Microsoft Office

Job description

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The Vacancy

Our Governance, Administration and Projects (GAP) department is a dynamic team with a varied portfolio of clients. They play a key part in providing our clients and members with a market-leading service to local authorities administering the Local Government Pension Scheme (LGPS).

The Vacancy

Our Governance, Administration and Projects (GAP) department is a dynamic team with a varied portfolio of clients. They play a key part in providing our clients and members with a market-leading service to local authorities administering the Local Government Pension Scheme (LGPS).

We currently have an exciting opportunity to join this department as a Project Coordinator, within our Actuarial Public team in our Glasgow Office, on a full-time basis.

We will support anyone in the role who would like to do a project management qualification.

What will your role look like?

The successful candidate will assist project managers of various levels with the day-to-day management of a wide range of client projects across Governance, Administration and Project activities.

Though this is a varied role, your key tasks will include:

• Planning and organising project meetings, including the production and distribution of meeting agendas, papers and project meeting minutes.
• Create and update internal team and project SharePoint sites/files; ensuring accurate version control procedures are maintained.
• Provide administrative assistance to senior project managers/project managers at project meetings, as directed.
• Ensure project deliverables/actions are progressed and completed within pre-agreed timescales through effective communication with all key stakeholders.
• Ongoing monitoring and maintenance of project documentation to ensure this provides an accurate picture of progress at any point in time and facilitates regular reporting.
• With guidance, create and develop project plans and other key project control documentation, based on known deliverables and timescales supporting GAP team projects.
• Own client billing processes, including the timely drafting and issue of client invoices for onward peer review.
• Possible management of less complex client projects with minimal assistance from senior project managers/project managers.
• Be flexible to travel to client meetings and other Hymans Robertson offices, should this be required.
  
  

To enjoy and succeed in this role, you will have:

• Experience within a project coordinator (or similar) role.
• Experience within pensions or a financial services background is desirable.
• Excellent attention to detail, ensuring a high degree of accuracy in all client related communication (such as papers, agendas and emails).
• Proficient in Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint. MS Project experience would be an advantage but is not essential.
• Strong communication and problem-solving skills.
• Strong time management, organisational and prioritisation skills to successfully meet deadlines and manage workloads.
• Experience of working with a wide range of project stakeholders, including third party suppliers and advisors.
• Ability to remain calm and continue to deliver client needs under pressure whilst able to adapt quickly to changing priorities.
  
  

We would also encourage applications from candidates who perhaps do not possess all the attributes and experience listed above but are competent with the majority and would be able to quickly develop the additional skills and experience required in post with our full support.

In addition to a competitive salary and access to our profit share scheme, we offer:

• A flexible selection of employee benefits, so you can choose a package that best matches your lifestyle and needs.
• A collaborative and encouraging work environment where your thinking and ideas are encouraged.
• On site mental health and wellbeing assistance.
• A commitment to helping you develop both personally and professionally, with mentoring opportunities and access to our award-winning learning portal, Aspire.
• Regular social activities, in addition to three days paid volunteering leave each year and a day’s leave to celebrate your birthday.
• Hybrid working so you can enjoy the positive wellbeing of working from home as well as the benefits of meeting colleagues in our sociable, modern office environments – with the expectation of two ‘in-office’ days per week.
• A flexible working window, allowing colleagues the freedom to work flexibly between the hours of 7am and 7pm.
  
  

Please note, we recruit on a rolling basis so early applications are recommended to avoid disappointment.

About Us

Together, we’ve been building better futures for over 100 years. For our people, our clients and their people, our communities and the environment.

We thrive on tackling complex problems. And we believe those problems are best solved by diverse teams – diverse in skills, approaches and backgrounds. Our independence lets our people be themselves and think freely, while working in a collaborative, supportive environment. We love innovative, independent thinking and want everyone to share their ideas.

Working alongside employers, trustees and financial services institutions, we offer pensions, investments, benefits and risk consulting services, as well as data and technology solutions. With over 1000 employees and counting, we’re one of the leading consultancies in our field and are proud to be recognised by numerous industry awards.

We’re committed to developing our people and encourage everyone to carve out their own career path. We’ve many colleagues who started out in one team in the business and have ended up somewhere completely different, having had the chance to develop new skills and explore new passions.

We are continually working to improve our inclusive culture and employ diverse talent. We therefore welcome applications from people from all backgrounds, which includes but isn’t limited to: age, disability, ethnic heritage, gender, marital or civil partnership status, neurodiversity, religion, sexual orientation, and socio-economic background.

Our hybrid working model offers the best of both worlds – home working as well as a fun, collaborative office environment - meaning flexible working patterns to accommodate individual needs. Find out more about our careers here .

If you need any assistance in relation to a personal requirement, medical condition or neurological difference during our selection process then please let us know.

Together, we can make this the best job you’ll ever have.

We Offer

Our culture

We live and breathe our four values – friendly, confident, partnering and straightforward – and genuinely care about out people, clients, community and the environment.

Job satisfaction

Every employee can genuinely make a difference and contribute towards achieving our purpose – together, building better futures. Whether that’s helping our clients build more secure financial futures, using your 3 days volunteering or helping us reduce our carbon footprint.

Reward and wellbeing

We offer competitive salaries, a share of company profits and an award-winning benefits package. We also take your mental, physical, social and financial wellbeing seriously, both in and outside of work.

Flexible working

We trust our people to work in a pattern that suits their circumstances with a healthy balance of home and office working.

Latest technology

We use the most up-to-date technology and software to match our ground-breaking business solutions that make life easier for us and our clients.

Career development

There is no linear path – learning opportunities are plentiful and empower you to carve out your own career.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

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