Project Co-Ordinator

EMCOR UK; England; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading facilities management company is looking for a Project Coordinator to assist in project works and manage maintenance contracts. The role requires excellent communication skills and understanding of project management, with responsibilities including liaising with clients, preparing documentation, and conducting health & safety talks. Candidates should be self-motivated, detail-oriented, and able to thrive in a dynamic work environment.

Benefits

25 days holiday plus bank holidays

Access to Flexi Benefits Scheme

Industry-leading maternity & paternity policies

Paid volunteering and charity days

Employee Assistance Programme

Qualifications

• Understanding of project coordination/project management lifecycle.
• Good command of English, both written and verbal.
• Experience within a similar role or transferable skills.

Responsibilities

• Liaise with clients over start date, delivery date, and completion dates.
• Contact suppliers/sub-contractors to check prices and ensure availability of goods prior to ordering.
• Complete necessary paperwork to place orders with suppliers and/or sub-contractors.

Skills

Project coordination understanding

Proficient communication skills

Good IT skills

Interpersonal skills

Customer relationship skills

Job description

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Contract Type: Permanent

Benefits: 25 days holiday plus bank holidays, access to Flexi Benefits Scheme (discounts on shopping, gym memberships), progression and learning opportunities.

About EMCOR UK:

At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritize people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to “create a better world at work”. Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.

Purpose of the role

Our Project Coordinator will provide effective assistance to the Contracts and Service Managers in the running of all project works and assist in managing maintenance contracts at GSK. You'll work within a medium-sized projects team on site.

What you'll do:

• Liaise with clients over start date, delivery date, and completion dates.
• Contact suppliers/sub-contractors to check prices and ensure availability of goods prior to ordering.
• Complete necessary paperwork to place orders with suppliers and/or sub-contractors.
• Investigate and resolve outstanding deliveries with suppliers.
• Assist in the collation and issuance of contract variations as required.
• Assist in carrying out monthly contract reviews on individual projects.
• Prepare necessary information required for billing of completed jobs.
• Prepare documentation for handover to the maintenance team.
• Prepare and present quotations for additional works.
• Conduct toolbox talks and implement Health & Safety measures.
• Implement IMS documentation.
• Perform any other duties as requested by Projects or Service Managers within reason.

Person Specification

Who you'll be:

• Understanding of project coordination/project management lifecycle.
• Good interpersonal skills – proficient communication skills, both written & verbal.
• Experience within a similar role or transferable skills from related roles.
• Good IT skills.
• Smart, presentable appearance.
• Personable and approachable.
• Strong interpersonal and customer relationship skills.
• Good command of English, both written and verbal.

Other factors:

• Self-motivated, business-focused.
• Keen attention to detail.
• Able to work and focus in an ever-changing environment.
• Target-driven and able to meet deadlines.
• Proven communication and numeric skills (verbal and written).

Benefits

• 25 days holidays + bank holidays.
• Holiday Buy Scheme - up to 5 days a year.
• Industry-leading maternity & paternity policies.
• Refer a Friend scheme – worth £500 per referral.
• GEMS – internal recognition scheme with vouchers for Amazon and retail/dining.
• Extensive learning & development opportunities, including progression.
• Access to Flex Benefits: discount shopping, gym, mobile, family activities, insurance, dining experiences, car leasing, and breakdown cover.
• Bike to Work Scheme.
• Paid volunteering and charity days.
• Medicash - health cash plan covering dental, optical, physiotherapy, and wellbeing.
• Employee Assistance Programme offering guidance on personal, health, legal, and financial queries.

At EMCOR UK, we embrace and celebrate diversity in all its forms.

We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving. We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices. Join us in our endeavor to build a culture of mutual respect and equity, where every voice is heard, and every individual is championed.

Join us in building a better world at work