Project Co-ordinator

Mears; Basingstoke; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading service organization in Basingstoke is seeking a Project Coordinator to manage and coordinate projects. This office-based role involves arranging meetings, providing administrative support, and ensuring compliance with policies. The ideal candidate will be IT literate and possess strong communication skills. Benefits include 25 days annual leave and staff perks with discounts.

Benefits

25 days annual leave plus bank holidays

Annual Mears Fun Day

Volunteering Leave

Staff perks with Mears Rewards

Qualifications

• IT literate with knowledge of all Microsoft Office packages, especially Excel.
• Good written and verbal communication skills.
• Resilience and ability to manage differing priorities.
• Good time management, planning, and organizational skills.

Responsibilities

• Deliver assigned administrative or team support tasks ensuring deadlines are met.
• Provide administrative support to managers with meetings, events, and project work.
• Take minutes of meetings and coordinate meetings including agenda planning.
• Deliver quality reports as requested by managers.
• Update and maintain written and IT records for evidence of outcomes.

Skills

IT literate

Good written and verbal communication skills

Resilience

Good time management

Tools

Microsoft Office

Job description

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As a Project Coordinator, you will be working with our Senior Management Team, managing and coordinating assigned projects. You will also work closely with the Performance Analyst supporting report writing and data analysis.

You will be part of a local team supporting high-standard Project Coordination for reporting activities related to Private Rental properties and occupants, delivering accurate and timely data, reports, and analysis that support excellent service delivery. This is an office-based role at our Basingstoke branch.

Tasks for this role include arranging meetings, taking minutes, providing administrative support to managers, and ensuring office requirements are met. You will support projects and ad hoc tasks as requested by the management team. It is vital to ensure effective escalation processes are followed. You will also keep accurate and current data records to manage risk and evidence performance to the client.

Principle Accountabilities include:

• Delivering assigned administrative or team support tasks and actions, ensuring deadlines are met.
• Providing administrative support to managers with meetings, events, travel, project work, reviewing documents, and conducting research to support business objectives.
• Taking minutes of meetings, collating and circulating papers, and coordinating meetings including room bookings, attendees, and agenda planning.
• Delivering quality reports as requested by managers, evidencing risks and appropriate actions taken.
• Updating and maintaining written and IT records to evidence outcomes and current status.
• Undertaking ad hoc projects and providing support and cover for colleagues and other administrative roles within Mears Housing Management.
• Ensuring full compliance with Mears' code of conduct, contractual terms, and group policies and procedures.

Role Criteria:

• IT literate with knowledge of all Microsoft Office packages, especially Excel.
• Good written and verbal communication skills.
• Resilience and ability to manage differing priorities.
• Good time management, planning, and organizational skills.

Benefits we offer:

• 25 days annual leave plus bank holidays.
• Annual Mears Fun Day — organized as a thank you from the Executive team for all the hard work.
• Volunteering Leave — supports employees to undertake paid volunteering in the community, supporting our social value commitments.
• Staff perks with Mears Rewards — discounts of up to 10% on weekly groceries, holidays, eye test vouchers, Share Save scheme, and more.