Project Co-ordinator

Drnewitt; Aylesford; Hybrid; GBP 28,000 - 38,000; Full time

Job summary

Drnewitt in Kent (Hybrid) is seeking a Project Coordinator to support a busy commercial pipeline and innovation function. You will coordinate opportunities, maintain records, and deliver clear reporting to assist business decisions.

Working across Commercial, Product Development and wider teams, you will maintain project visibility and contribute to pipeline governance and BI reporting. This role offers hybrid working and professional development opportunities.

Qualifications

• Background in FMCG, food production, ingredients or similar sector.
• Experience with data administration and management reporting in business systems.
• Strong Microsoft Excel capabilities.
• Excellent planning, organisation and coordination skills.
• Confident handling multiple priorities and deadlines.
• CRM experience such as Salesforce would be advantageous.
• Power BI knowledge would be beneficial.
• Project coordination, project management experience or qualifications would be an advantage.

Responsibilities

• Coordinate commercial opportunities and maintain CRM records across blends, premix solutions and contract manufacturing.
• Ensure opportunity records are complete, accurate and consistently maintained.
• Gather, verify and refresh opportunity information with commercial teams.
• Protect data accuracy and overall pipeline quality.
• Prepare regular pipeline reports for senior leadership and management teams.
• Maintain dashboards, summaries and supporting management information.
• Facilitate cross-functional communication between Commercial, Product Development and Innovation.

Skills

Planning & coordination

Data administration

Microsoft Excel

Deadline management

Tools

Salesforce

Power BI

Job description

Job Description

PROJECT COORDINATOR

Kent (Hybrid) | Full-Time, Permanent

Monday to Friday | 8:30am-5:00pm

THE OPPORTUNITY

Join an established international food and ingredient business supporting a busy commercial pipeline and innovation function. This role will coordinate commercial opportunities, maintain accurate records, oversee stage-gate progression and deliver clear reporting to support effective business decisions.

Working across Commercial, Product Development and wider teams, you will provide central coordination, maintain project visibility and contribute to innovation and new product development programmes.

WHAT'S ON OFFER

• Professional development, learning and training opportunities
• Healthcare cash plan
• Concessionary fitness membership
• Performance-related discretionary bonus
• Flexible pay options

KEY RESPONSIBILITIES

• Enter, oversee and update manufacturing opportunities within the company CRM across ingredient blends, premix solutions and contract manufacturing.
• Check that opportunity records are complete, accurate and consistently maintained.
• Work with commercial representatives to gather, verify and refresh opportunity information.
• Protect data accuracy, consistency and overall quality throughout the pipeline.
• Complete routine reviews to ensure information remains current.
• Track opportunities through agreed development stages.
• Confirm actions, approvals and essential information are completed at each milestone.
• Flag outstanding tasks, incomplete data and emerging commercial risks.
• Chase relevant stakeholders to keep opportunities moving forward.
• Escalate delays, constraints and process blockages to appropriate senior stakeholders.
• Maintain stage records and associated project documentation.
• Prepare regular pipeline reports for senior leadership, regional management and commercial teams.
• Maintain dashboards, summaries and supporting management information.
• Review pipeline activity by customer, stage, commercial value or volume and anticipated launch timing.
• Identify patterns, exposure, gaps and potential opportunities across the pipeline.
• Contribute to the improvement of business intelligence reporting.
• Assist with monitoring product development and formulation resource usage by customer and opportunity.
• Serve as a central contact between Commercial, Product Development, Innovation and external partners when necessary.
• Coordinate communication between departments supporting opportunity delivery.
• Keep stakeholders updated on project progress, actions and interdependencies.
• Encourage cross-functional teamwork and assist with resolving issues.
• Help enhance opportunity administration and reporting procedures.
• Contribute to the creation and refinement of pipeline governance tools and dashboards.
• Provide support and holiday cover across key pipeline administration and reporting activities.
• Assist with broader innovation and operational improvement projects.

ABOUT YOU

• Background within FMCG, food production, ingredients or a comparable sector.
• Previous responsibility for data administration and management reporting within business systems.
• Strong Microsoft Excel capability.
• Excellent planning, organisation and coordination skills.
• Confident handling several competing priorities and deadlines.
• CRM experience such as Salesforce would be advantageous.
• Power BI knowledge would be beneficial.
• Project coordination, project management experience or relevant qualifications would be an advantage.