Project Assistant - T&D (Glasgow, UK)

Burns & McDonnell; Glasgow; On-site; GBP 22,000 - 26,000; Full time

Job summary

A global engineering firm in Glasgow seeks an Administrative/Office Support professional. This position involves providing administrative assistance to project teams and involves tasks like organizing project files, data entry, and tracking project statuses. Candidates should have a General Certificate of Secondary Education and proficiency in Microsoft Office tools. Experience in an office environment is preferred.

Qualifications

• General Certificate of Secondary Education is required.
• 1 year of applicable office/clerical experience is preferred.
• Proficient in Microsoft Word, Excel, Access, and PowerPoint.

Responsibilities

• Provide general administrative support for company projects.
• Organize and maintain project files and communications.
• Track status of projects and produce monthly progress reports.

Job description

Overview

Chart your own course and change the world — with the support of people whose interests are aligned with yours. At Burns & McDonnell, opportunity is waiting. We’re looking for people with big ideas and an entrepreneurial mindset. It’s those kinds of people who’ve helped us grow from a small consulting business back in 1898 to a global leader in engineering, architecture and construction solutions. Today, we’re a thriving company with more than 10,000 professionals working in 75 offices worldwide and recognised as a leader in transmission & distribution construction services.

This position supports engineering and construction projects by assisting the project team in providing administrative support and project information as requested.

Responsibilities

• General administrative support for company projects.
• Organize and maintain project files, filing system and project communications.
• Provide data entry for projects.
• Track status of projects and produce monthly progress reports. Maintain tracking system for projects.
• Update record copies, engineering project documentation and changes.
• Provide information to facilitate questions regarding projects and prepare research information.
• Record minutes from Project Manager/team meetings.
• Answer phones and direct calls.
• Sort incoming mail.
• Collect and distribute client bills and invoices.
• Type memos, correspondence, reports and other documents as requested.
• Coordinate travel arrangements and any other internal services for various project needs.
• Prepare outgoing mailings and labels, including e-mail and fax.
• Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
• Schedule and set-up client interviews, presentations and other meetings as requested.
• Order and maintain supplies
• Update the project calendar and roster.
• Assist in clerical needs on projects.
• Maintain data entry of project contact list and project execution plans.
• Performs other duties as assigned
• Complies with all policies and standards

Qualifications

• General Certificate of Secondary Education Required or
• Applicable experience may be substituted for education requirements. Required
• 1 year of applicable office/clerical experience preferred
• Proficient in Microsoft Word, Excel, Access and PowerPoint required.
• An administrative understanding of the construction and/or engineering sector preferred

Job Details

• Job: Administrative/Office Support
• Primary Location: GB-Glasgow, UK-Glasgow
• Schedule: Full-time
• Travel: Yes, 5 % of the Time
• Req ID: 253077
• Job Hire Type: Experienced #UKO