Project Assistant - T&D (Birmingham, UK)

Burns & McDonnell; Birmingham; On-site; GBP 22,000 - 28,000; Full time

Job summary

A global engineering leader in Birmingham is seeking an Administrative/Office Support professional. In this full-time role, you will provide essential administrative support for various projects, including organizing files and tracking project statuses. Candidates should have a General Certificate of Secondary Education and a year of office experience, with proficiency in Microsoft Office tools. Flexibility to assist with different project needs is crucial.

Qualifications

• 1 year of applicable office/clerical experience preferred.
• An administrative understanding of the construction and/or engineering sector preferred.

Responsibilities

• Provide general administrative support for company projects.
• Organize and maintain project files and communications.
• Track status of projects and produce monthly progress reports.
• Record minutes from Project Manager/team meetings.
• Coordinate travel arrangements and maintain supplies.

Skills

Proficient in Microsoft Word

Proficient in Microsoft Excel

Proficient in Microsoft Access

Proficient in Microsoft PowerPoint

General administrative skills

Education

General Certificate of Secondary Education

Applicable experience may substitute for education

Job description

Overview

Chart your own course and change the world — with the support of people whose interests are aligned with yours. At Burns & McDonnell, opportunity is waiting. We’re looking for people with big ideas and an entrepreneurial mindset. It’s those kinds of people who’ve helped us grow from a small consulting business back in 1898 to a global leader in engineering, architecture and construction solutions. Today, we’re a thriving company with more than 10,000 professionals working in 55 offices worldwide and recognised as a leader in transmission & distribution construction services.

This position supports engineering and construction projects by assisting the project team in providing administrative support and project information as requested.

Responsibilities

• General administrative support for company projects.
• Organize and maintain project files, filing system and project communications.
• Provide data entry for projects.
• Track status of projects and produce monthly progress reports. Maintain tracking system for projects.
• Update record copies, engineering project documentation and changes.
• Provide information to facilitate questions regarding projects and prepare research information.
• Record minutes from Project Manager/team meetings.
• Answer phones and direct calls.
• Sort incoming mail.
• Collect and distribute client bills and invoices.
• Type memos, correspondence, reports and other documents as requested.
• Coordinate travel arrangements and any other internal services for various project needs.
• Prepare outgoing mailings and labels, including e-mail and fax.
• Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
• Schedule and set-up client interviews, presentations and other meetings as requested.
• Order and maintain supplies
• Update the project calendar and roster.
• Assist in clerical needs on projects.
• Maintain data entry of project contact list and project execution plans.
• Performs other duties as assigned
• Complies with all policies and standards

Qualifications

• General Certificate of Secondary Education Required or
• Applicable experience may be substituted for education requirements. Required
• 1 year of applicable office/clerical experience preferred
• Proficient in Microsoft Word, Excel, Access and PowerPoint required.
• An administrative understanding of the construction and/or engineering sector preferred

This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.

Job Details

Job Administrative/Office Support

Primary Location GB-Birmingham UK-Birmingham

Schedule: Full-time

Travel: Yes, 5 % of the Time

Req ID: 252868

Job Hire Type Experienced #UKO