Project and Order Administrator

KONE; Chertsey; On-site; GBP 25,000 - 35,000; Full time

Job summary

KONE is seeking an Order/Project Administrator to support order management and project operations within the lifts and escalators division. This dual role includes responsibilities like booking orders, monitoring project finances, and ensuring quality management while providing ample training and support. The position comes with a competitive salary, 25 days holiday, and various employee benefits aimed at fostering an innovative working culture.

Benefits

Competitive salary

25 days holiday + 8 Bank Holidays

1 volunteering day

Pension Scheme

Development opportunities

24/7 GP Support & Wellbeing Access

Hybrid working options

Kone Discounts

Qualifications

• Basic knowledge of Microsoft Excel and Outlook.
• Good written & spoken English.
• Experience in reporting, data management, and general admin.

Responsibilities

• Accountable for the correct and timely booking of orders.
• Monitor and update project cost forecasts.
• Manage change orders and sales recognition.

Skills

Reporting

Data Management

Effective Communication

Detail-Oriented

Multitasking

Tools

SAP

Salesforce

Microsoft Teams

Job description

Job Profile Summary: dual role, responsible of booking orders and supporting the Operations Team within lifts & escalators side of the business.

Order Administrator tasks is to ensure we verify completeness and quality of order information and book agreed jobs and contracts to KONE systems.

Project Administrator tasks is to support the Project Manager by performing project management tasks that do not require decision making. These include monitoring and maintenance of the project financial forecast, as well as correct posting of actual costs.

Key Responsibilities:

Order Management

• Accountable for correct and timely booking of received orders.
• Validates the project categorization.
• Ensures that order booking absolutes have been met and quality of required deliverables is adequate for order booking.
• Ensures the consistency and quality of planned revenue and cost plan before order booking.
• Responsible for the correct configuration of the agreed billing plans under agreed conditions.
• Verifies profitability of the project.
• Verifies and completes customer parties and other order data.
• Manages and completes all role assignments.
• Verifies planned installation hours, as well as correct and realistic high-level scheduling.
• Provides Order Booking information to Operations.

Project Admin

• Is responsible for monitoring and updating cost forecast with actuals.
• Is responsible for the correct creation in the system of the requisitions upon Supervisor and Project Manager request, ensuring all needed information is filled in.
• Monitors actual costs vs. plans and reports deviations. Prepares revenue and cost plan status information for forecast reviews.
• Is responsible for use of correct activities and cost elements in the booking of actual costs.
• Manages the administration of change orders / variation sales.
• Responsible for ensuring correct system status management for sales recognition of the orders, for their closing and for preparing them to be archived.

Requirements:

• Basic knowledge of Microsoft Excel
• Outlook

Systems used:

• SAP
• Salesforce and KTOC
• Microsoft Teams

Key skills & Experiences:

• Experience in reporting, data management and general admin.
• Effective communication and able to communicate at all levels.
• Good written & spoken English.
• Highly organized, detail-oriented and ability to multi-task at ease.

Full training will be provided.

What KONE can offer:

We offer a competitive salary, 25 days holiday and 8 additional Bank Holidays, 1 volunteering day, Pension Scheme, Development opportunities and development reviews to help you achieve your professional goals. Endless support from experienced leaders within the lift and escalator industry, Bonus, Kone Discounts, 24/7 GP Support & Wellbeing Access and hybrid working.

At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.

Read more on www.kone.com/careers