Project and Office Administrator

Personnel Selection; Frimley; On-site; GBP 25,000 - 35,000; Full time

Job description

We have been operating in the UK for over 10 years and are an international engineering company offering our products to organisations over the world. Our offices are based in Frimley and due to internal restructure, we are seeking to recruit a Project and Office Administrator to join our friendly team.

The main purpose of the Project and Office Administrator role will be based around project support to the Engineering Team to enable the Project Managers and Project Engineers to carry out their roles as efficiently as possible. You will be providing document control and administration support across a range of tasks including Health and Safety, Audits, Quality, Policies, Procedures, Operations, Projects and more general administration tasks too.

Working Monday to Friday with an hour for lunch, we offer a competitive salary depending on experience, free parking, 26 days holiday plus bank holidays, pension, medical insurance, death in-service, on-site gym and café as well as a shower room for those choosing to cycle to work.

This role would suit candidates who have previous experience within a varied administrative position whereby they have supported a manager or management team with administration tasks relating to various disciplines across the business, including health and safety. You may be looking to transfer your skills into a larger organisation or step up into a role that offers more responsibility and diversity. An interest in project documentation, health and safety, quality, etc would be beneficial as would experience working for an engineering, technical or manufacturing company.

The job is varied and covers a range of duties listed below:

Assist with project administration on all projects as delegated by the project manager and team:

• Document control activities
• Project co-ordination
• Diary management
• Requesting quotations, placing and progressing purchase orders
• Meeting scheduling and minutes
• Project accounts administration / reports
• Managing and maintaining purchase order book

Manage HSE (with assistance from external HSE provider) which includes:

• Risk Assessments (writing and review)
• HSE Policies and procedures
• Staff HSE training
• Intelex system
• HSE reporting
• Legal compliance
• Energy Reporting for Acteon

Shared responsibility for QAQC function which includes:

• QA documentation, policies and procedures
• Internal / External audits
• NCR / CIA / CAR management
• Management Review
• QA reporting
• Managing Equipment Calibration

General office tasks:

• Being the primary person to answer the telephone
• Welcoming visitors to site, ensuring rooms are ready to receive clients at any time
• Updating and issuing telephone lists
• Ordering stationary / kitchen / office supplies
• Assist with the running of facilities, including the maintenance of the building
• Occasional PA work for the General Manager
• Other office administration as required

To be successful for this role you will have proven administration experience, ideally within a technical, engineering and/or health and safety environment, with ideally some experience of supporting at management level. Ideally you will be educated to A Level standard and be IT proficient especially in MS office suite with any experience of using Salesforce or other CRM systems being an advantage.

In return we can offer a modern office setting, friendly team, and opportunities to learn and develop within the role. We offer a generous starting salary and on-site parking plus pension, death in service, healthcare and 26 days holiday plus bank holidays.

Please hit the apply button to send us your CV.

Ref: 200096/9
Type: Permanent
Location: Frimley
Industry: Commercial
Salary: Market related

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