Project Administrator UK Commercial-FTC

Powell; Leeds; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in project management seeks a Project Administrator/Senior Project Administrator for its Leeds office. The successful candidate will be accountable for coordinating all aspects of projects, from planning to implementation, ensuring stakeholder communication and managing documentation. This role requires at least five years of experience and strong organizational skills, as well as proficiency in office software.

Qualifications

• Minimum of five years of experience in a project team or related field.
• Ability to manage multiple priorities and projects.
• Demonstrated strong communication and organizational skills.

Responsibilities

• Support project activities from initiation through closeout.
• Assist in maintaining and monitoring project schedules.
• Prepare reports on budget status and KPIs.

Skills

Communication

Organization

Time Management

Education

Associate's or Bachelor's degree in Business Administration, Project Management or Engineering

Tools

MS Office

Adobe Pro

Primavera

Microsoft Projects

Oracle

Job description

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Client:

Powell

Location:

Leeds, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

2f7f2807787a

Job Views:

3

Posted:

29.06.2025

Expiry Date:

13.08.2025

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Job Description:

The Project Administrator/Senior Project Administrator is accountable for providing support to the Project Team in coordinating, planning, monitoring, and administrating projects from conception through implementation. He/she will assist in the coordination of all aspects of projects including, but not limited to, order review, order entry, scheduling, budget management, agreements and funding, purchasing, expediting, change management, invoicing, collections, monitoring, reporting, shortages, problem reports, and post-sales services.

Execute Powell’s Project Management methodology including, but not limited to:

• Support project activities from initiation through project closeout.
• Under the guidance of Project Manager, creates purchase order requisitions and monitor buyouts material. Follows up with purchasing to assist in tracking major buyout material and shortages.
• Actively assists Project Managers in accounts receivable and invoice generation.
• Monitor Powell's business control systems for scheduling and financial variance
• The position aids Project Managers in the drafting and issuance of change orders, budgets and preliminary schedules
• Coordinates with key project stakeholders to obtain, assemble, format, and disseminate information necessary for project reporting requests
• Assists in maintaining and monitoring project schedules.
• The role prepares reports including forecast reports, budget status, and other related reports
• Helps the Project Management Department with tracking and monitoring of KPIs
• Provides assistance with record keeping and project document management.
• Manages office administration tasks
• Supports the project staff by facilitating meetings, organizing conference rooms and conference calls, etc.
• Takes meeting minutes and action items during meetings and performs basic follow-up
• Provides mentorship and training to more junior Project Administrators
• Supports internal projects and continuous improvement initiatives

Experience and Qualifications

• Minimum of five years of experience as a project team member or related position
• Requires strong communication skills to effectively interface and coordinate activities with company executives, employees and customers
• Able to manage multiple priorities and projects.
• Strong organizational and time management skills
• Excellent written and oral communication skills
• Demonstrated working knowledge of MS Office
• Experience with Adobe Pro, Primavera, Microsoft Projects, and Oracle Preferred
• Associate’s or Bachelors degree in Business Administration, Project Management or an Engineering related discipline.
• Knowledge of project planning, fiscal planning, and contract management preferred.