Project Administrator Part Time (20 – 30 Hours to be mutually agreed)

Airco Refrigeration and Air Conditioning Ltd; Kingston upon Hull; On-site; GBP 60,000 - 80,000; Part time

Job summary

A leading company is seeking a Project Administrator to support its Project Management team. This part-time position involves coordinating project activities, monitoring communications, and ensuring compliance with safety standards, along with various administrative tasks. Candidates should possess strong interpersonal skills and a keen attention to detail.

Benefits

Long Service Awards

Enhanced Annual Leave

Additional Leave

Paid Volunteer Leave

Referral Scheme

Health Cash Plan

Cycle to Work Scheme

Training and Continuous Professional Development

Qualifications

• Experience in similar role of Projects Administrator preferred.
• 5 years administrative experience required.

Responsibilities

• Support Project Management Team in administration, coordination, and control of projects.
• Monitor emails, allocate tasks, procurement of plant and materials.
• Ensure H&S documentation is issued and acknowledged.

Skills

Interpersonal skills

Communication skills

Attention to detail

Organisational skills

Time management skills

MS Office proficiency

Tools

Job Logic

Job description

Job Title. Project Administrator

Location. Hull

Salary. £12.21 per hour

Location: Hull

The Role: Projects Administrator – Part Time (20 – 30 hours to be mutually agreed)

The Project Administrator is responsible for supporting the Project Management Team in the administration, co-ordination, planning and control of projects.

Main Duties & Responsibilities

• Monitor and action emails in the ‘Installations’ Inbox, allocating and chasing emails until they are completed
• Telephone inquiry support (internally & externally)
• Organise any site induction, compliances or prerequisites identified in the Project Initiation
• Procurement of plant, equipment, materials & hire equipment required to maintain project objectives and schedules.
• Providing supplier purchase orders numbers to engineers, updating PO’s once in receipt of equipment & off-hiring. Chase suppliers when necessary to ensure OTIF deliveries, report any potential delays or shortfalls to the PM and find alternative suppliers if required.
• Review engineers working hours, ensuring appropriate rest breaks, escalating any safety concerns
• Ensure all relevant H&S documents are issued & acknowledged via Eversign (Method Statement with appropriate Risk Assessments)
• Escalate projects through direct communication with the Project Manager, if the necessary H&S actions have not been completed before work commences.
• Collate information, process & issue O&M Manuals and other project related documentation/commissioning sheets.
• Update FGas logs and asset lists
• Deploy jobs/visits to engineers.
• Book accommodation & organise transport for engineers when necessary.
• Organise the pool of apprentices & second men (In-line with department’s requirements) & allocate in the planner in collaboration with service hubs.
• Update customer portals if required.
  
  

We are looking for individuals who can meet the following requirements:

• Experience in similar role of Projects Administrator is preferred
• Excellent interpersonal and communication skills
• A high level of attention to detail
• Good organisational skills
• Excellent time management skills, with the ability to work to deadlines
• Proficient user of MS Office in particular Word and Excel
• Experience using Job Logic (Preferred but not essential)
  
  

What You Will Receive In Return

• Long Service Awards
• Enhanced Annual Leave & Additional Leave
• Birthday off on us
• Paid Volunteer Leave
• Referral Scheme
• Enhanced Maternity, Paternity and Adoption Leave
• Health Cash Plan
• Free Eye Test
• Trained Mental Health First Aiders
• Cycle to Work Scheme
• Training and Continuous Professional Development
• Opportunities to Progress within the Company
  
  

Job Types: Part-time, Permanent

Pay: £12.21 per hour

Expected hours: 20 – 30 per week

Schedule

• Day shift
  
  

Experience

• Administrative: 5 years (required)
  
  

Work Location: In person

Reference ID: PA/LY