Project Administrator - MV Switchgear

Vertiv Co; Derry/Londonderry; On-site; GBP 25,000 - 35,000; Full time

Job summary

A global provider of digital infrastructure solutions is seeking a Project Administrator in Derry/Londonderry. The role involves critical administrative support to the Project Delivery Department, including documentation management and project reporting. Candidates should have 2 years of work experience in a similar role. The successful applicant will embrace core principles such as safety, integrity, and teamwork.

Qualifications

• 2 year work-based experience in similar role.

Responsibilities

• Assist in the preparation of project programmes and progress reports.
• Creation and management of internal Project folders.
• Technical Document Management.
• Assist with maintaining accurate and up-to-date drawings folders and registers.
• Assist in the preparation of technical submittal packages.
• Assist in the preparation of O&M manuals.
• Assist management in the preparation of operational performance and strategic plans and programmes.
• Assist internal teams and ensure they have access to contract and operational information.
• Identify and resolve problems in admin/operations processes.
• Maintain clear and accurate documents and records.
• Organise and archive contract documents accurately.
• Assist with logistics / shipping requests.
• Ensure adherence to Health & Safety standards.
• Participate in the delivery of management reporting systems.

Job description

Vertiv are a global provider of critical digital infrastructure and continuity solutions. Vertiv, Ireland is focused on solving the most important challenges facing today’s data centers, communication networks and commercial and industrial facilities with a portfolio of power, cooling and IT infrastructure solutions.

The Project Administrator serves a critical role in the admin support necessary for a high performing Project Delivery Department. Typical administration duties include the routine operations of day-to-day activities such as documentation record keeping, Project administration via ERP input, and general documentation control within internal and client based “Common Document Environment” (CDE) systems. General administrative tasks within the department are fundamental to the successful daily operations carried out within our established task structures.

RESPONSIBILITIES

• Assist in the preparation of project programmes and progress reports.
• Creation and management of internal Project folders
• Technical Document Management
• Assist with maintaining accurate and up-to-date drawings folders and registers.
• Assist in the preparation of technical submittal packages.
• Assist in the preparation of O&M manuals.
• Assist management in the preparation of operational performance and strategic plans and programmes.
• Assist internal teams and ensure they have access to contract and operational information, drawings registers, project folders etc.
• Identify any problems or issues in admin/operations processes and systems and assist in resolving them in a quick and effective manner.
• Maintain clear and accurate documents and records of procedures for future reference purposes.
• Assist internal teams to organise and archive contract documents accurately.
• Assist with any internal team drawings/document requests.
• Assist with logistics / shipping requests
• Endeavour to ensure that all Health & Safety standards are adhered to.
• Proactively participate in the delivery of management reporting systems including Cost control, Progress reporting, Quality, Environmental issues, ensuring compliance to company standards.

QUALIFICATIONS

• 2 year work-based experience in similar role

The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.

Our Core Principals: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.

Our Strategic Priorities

• Customer Focus
• Operational Excellence
• High-Performance Culture
• Innovation
• Financial Strength

Our Behaviors

• Own It
• Act With Urgency
• Foster a Customer-First Mindset
• Think Big and Execute
• Lead by Example
• Drive Continuous Improvement
• Learn and Seek Out Development

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