Project Administrator, GET STAFFED ONLINE RECRUITMENT LIMITED

Guardian Jobs; Leeds; Hybrid; GBP 28,000; Full time

Job summary

An established industry player is seeking a proactive Project Administrator to enhance their Leeds team. This role involves providing essential administrative support, coordinating with suppliers, and ensuring seamless project execution. The ideal candidate will possess a strong attention to detail, excellent communication skills, and the ability to manage multiple tasks effectively. With a commitment to fostering a collaborative environment, this position offers the chance to contribute to a dynamic team while enjoying a range of benefits including hybrid working and generous holiday allowances. If you thrive in a fast-paced setting and are ready to make a significant impact, this opportunity is for you.

Benefits

Life Assurance (4x salary)

Company Pension

25 Days Holiday + Bank Holidays

Holiday Buying / Selling Scheme

Health Shield (Health Cash Back Scheme)

Aviva Digi Care +

Cycle to Work Scheme

Employee Referral Programme

Qualifications

• Previous experience in an administrative or office support role.
• Strong time management and ability to prioritise tasks effectively.

Responsibilities

• Provide high-quality administrative assistance to the Contracting team.
• Coordinate with suppliers and manage purchase orders and stock levels.
• Support monthly applications and valuations with Project Managers.

Skills

Microsoft Office (Word, Excel, Outlook)

Time Management

Attention to Detail

Problem Solving

Communication Skills

Education

Experience in Administrative Role

Experience in Projects or Construction Environment

Job description

Project Administrator

£27,830 per annum

Leeds

Our client is looking for a proactive and detail-oriented Project Administrator to join their Leeds team. The successful candidate will support their Contracting team by providing high-quality administrative assistance, coordinating with glaziers, customers, and suppliers, and ensuring their projects run smoothly and efficiently.

Main Duties:

• Act as a first point of contact for visitors and provide general administrative support to the team.
• Process and manage material orders in line with requisition requirements.
• Coordinate with suppliers to manage purchase orders, pricing, quality, delivery timelines, and resolve any discrepancies.
• Monitor and maintain stock levels of office essentials such as stationery and water, placing orders as needed.
• Invoice delivery notes and dispatch orders in a timely and accurate manner.
• Maintain and update sales and purchase orders in the internal system.
• Check supplier acknowledgements to ensure alignment with purchase order specifications, pricing, and delivery details.
• Collaborate with Project Managers to ensure all labour purchase orders (POs) are raised correctly and issued to subcontractors.
• Raise credit notes when applicable.
• Liaise with the Accounts team to ensure timely and accurate supplier payments.
• Support monthly applications and valuations by working closely with Project Managers and Quantity Surveyors.
• Manage the internal pending order list, coordinating with the operations team and updating the order book as needed.
• Share invoicing reports with Project Managers and provide month-end accrual figures to the Finance Team.
• Oversee the closure of completed projects, including reviewing final accounts, reporting on performance, and identifying best practices.
• Maintain up-to-date and accurate records in the Project Log.
• Assist with general operational tasks such as ordering materials, preparing labour valuations, managing spreadsheets, and updating portals.
  
  
  

Experience and Personal Attributes:

• Previous experience in an administrative or office support role, ideally within a projects or construction environment.
• Positive, team-oriented attitude with a strong sense of initiative and responsibility.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, etc.).
• Strong time management and the ability to prioritise multiple tasks effectively.
• Exceptional attention to detail and a problem-solving mindset.
• Excellent verbal and written communication skills.
• Organised and adaptable, with the ability to work well under pressure.
  
  
  

Current benefits:

• Permanent and full-time role (39.5 hours)
• Life assurance (4x salary)
• Company pension
• 25 days holiday + bank holidays
• Holiday buying / selling scheme
• Health shield (health cash back scheme)
• Aviva Digi Care +
• Cycle to work scheme
• Employee referral programme
• Hybrid working
  
  
  

Apply today with an up-to-date CV.