Project Administrator - Facilities Management

London Health Sciences Centre; City Of London; In loco; GBP 24.000 - 30.000; Tempo pieno

Vantaggi offerti da questo lavoro

HOOPP Pension Plan

Health & Dental Benefits

Career Development & Training

Employee Wellness Initiatives

Descrizione del lavoro

London Health Sciences Centre (LHSC) is seeking a Project Administrator within Facilities Management to support projects that maintain and enhance hospital facilities. The role involves coordinating activities, maintaining records, tracking milestones, and assisting with reporting to ensure projects progress safely and efficiently for patients, families and staff.

The position emphasizes effective communication, risk mitigation, and collaboration with internal teams and external partners.

Competenze

• Two-year college certificate in Architectural, Engineering Technology, or equivalent required.
• Project Management Certificate preferred.
• 1+ year of related experience; 3+ years preferred.
• Knowledge of healthcare infrastructure systems and hospital operations.
• Strong coordination, scheduling, and follow-up skills.
• Knowledge of project management processes including risk, finance and change management.
• Ability to help develop budget and prepare financial reports with internal/external partners.
• Strong organizational and time-management skills.
• Excellent written and verbal communication; ability to prepare project documentation and updates.
• Demonstrated collaboration with internal and external stakeholders.

Mansioni

• Coordinate project activities and maintain project records.
• Track milestones and action items; support portfolio reporting.
• Assist with project management processes and risk mitigation strategies.
• Communicate updates; follow up on outstanding priorities to keep projects moving.
• Facilitate collaboration between internal teams and external partners throughout the project lifecycle.

Conoscenze

Project coordination

Budget management

Communication

Time management

Stakeholder collaboration

Formazione

Two-year college certificate

Strumenti

Microsoft Office Suite

Descrizione del lavoro

Who We Are

For 150 years, London Health Sciences Centre (LHSC) has been a leader in world-class care. As an acute tertiary and quaternary teaching hospital, LHSC provides leading-edge medical care to people from across western Ontario and beyond. LHSC is located just two hours from Toronto and two hours from Detroit in the city of London which is known for its beautiful and walkable downtown core located on the Thames River, a vibrant culinary scene and scores of activities that highlight local arts, culture and music. Our team of more than 17,000 physicians, staff, learners and volunteers works tirelessly to support patients as they navigate their unique health-care journeys. As one of Canada's largest acute-care teaching hospitals, LHSC is a renowned centre of innovation with a history of groundbreaking research that has influenced how people are cared for around the world. With nearly 1 million annual patient visits across University, Victoria and Children's Hospitals, LHSC provides compassionate leading-edge care and is proud of our strong regional, national and international partnerships. For more information, please visit www.lhsc.on.ca .

Posting Period

Open: October 27th, 2026

Deadline: November 10th, 2026

Non-Union

Department Name

Facilities Management The Project Administrator plays a key role in supporting Facilities Management projects that maintain and enhance the physical environment at London Health Sciences Centre (LHSC). Through effective organization, documentation, and coordination, this role helps move projects from planning through completion, contributing to safe, functional, and welcoming spaces for patients, families, and staff.

Working closely with Project Consultants, the Project Administrator coordinates project activities, maintains project records, tracks milestones and action items, and assists with project and portfolio reporting. The role also supports project management processes and risk mitigation strategies by helping identify potential challenges, communicating updates, and following up on outstanding priorities to keep projects moving forward.

As a connection point for internal teams and external partners, the Project Administrator facilitates communication and collaboration throughout the project lifecycle. This position offers the opportunity to contribute to meaningful facilities improvements while supporting successful project delivery within a dynamic hospital environment.

What we offer:

• Status: Regular Full-Time
• Hours of Work: 37.5 hours per week
• Rate of pay: $32.33 per hour to $40.41 per hour
• Pension Plan: HOOPP
• Health & Dental Benefits
• Career Development & Training Opportunities
• Employee Wellness Initiatives

Qualifications

• Successful completion of a two (2) year college certificate in Architectural, Engineering Technology or as acceptable to the hospital required
• Project Management Certificate preferred
• Minimum one (1) year of recent related experience required; three (3) or more years preferred
• Knowledge of healthcare infrastructure systems and their relationship to hospital operations
• Demonstrated project coordination skills, including maintaining schedules, tracking action items, and following up to ensure deadlines are met
• Knowledge of project management processes, including risk mitigation, financial management, and change management
• Ability to support project budget development, monitor financial activities, and prepare financial reports in collaboration with internal teams and external partners
• Strong organizational and time management skills, with the ability to manage competing priorities and meet deadlines in a changing environment
• Strong verbal and written communication skills, including the ability to prepare clear project documentation, reports, and updates
• Demonstrated interpersonal and collaboration skills, with the ability to build effective working relationships with internal and external stakeholders
• Proficiency in Microsoft Office Suite and the ability to maintain accurate project records and reporting systems
• Ability to support Project Consultants in planning, implementing, and closing complex facilities projects
• Demonstrated commitment to the principles of patient and family centred care
• Demonstrated practice and commitment to patient and staff safety
• Demonstrated practice and commitment to LHSC's vision, purpose and values
• Demonstrated ability to attend work on a regular basis

Has your experience been obtained through alternative pathways? LHSC acknowledges that skills, education and lived experience come in many forms and may have been developed differently from those listed in the job posting. Although LHSC has discretion in determining whether a candidate meets the qualifications and licensing requirements, we welcome applications from those with different experiences who may not meet every requirement listed.

Artificial Intelligence (AI)

LHSC does not use artificial intelligence (AI) to screen, assess or select applicants for a position.

Reason for Posting

Existing Vacancy

Immunization Requirements

Before beginning employment at LHSC, all new hires must provide documentation related to LHSC's Health Review requirements. For more information and a detailed list of requirements, please visit Health Review Requirements | LHSC.

Teaching, Learning and Research

LHSC Centre is proudly one of Canada's largest acute-care teaching and research hospitals. LHSC has an unwavering commitment to lifelong learning, with education agreements in collaboration with over 55 schools, hospitals, and community agencies from across Ontario, Canada and internationally; among our many education partners, our three regional partners are Western University, Fanshawe College, and Thames Valley District School Board. LHSC provides students with a place where they can learn and discover knowledge and skills to take them forward in their careers as health care professionals. Approximately 2,900 Nursing, Health and other students ranging from secondary school to university graduate level programs receive training at LHSC every year. As an employee of LHSC, you will be expected to engage in role‑related teaching, professional development, and research activities in addition to standard position duties and responsibilities.

We are committed to providing a safe, healthy and inclusive work environment that inspires respect. LHSC is committed to employment equity and diversity in the workplace and welcomes applications from equity‑denied groups including Indigenous people, racialized people, women, persons with disabilities, and 2SLGBTQIA+ persons. LHSC is also committed to ensuring an accessible and inclusive recruitment process. Upon individual request, we will endeavor to remove any barrier to the hiring process to reasonably accommodate candidates, including those with disabilities, while maintaining a fair, consistent and equitable recruitment approach. Should any applicant require accommodation through the application, interview or selection processes, please contact Recruitment Services at 519-685-8500, extension #34321 or [e-mail].

As part of the selection process applicants may be required to complete an examination or test. Please be advised that a reference check may be conducted as part of the selection process.

Your interest in this opportunity is appreciated. Only those applicants selected for an interview will be contacted. Successful candidates, as a condition of job offer, would be required to provide a satisfactory police information check (original document) completed in the last 6 months.

Please be advised, if you are seeking employment on a temporary work or study permit, we recommend reviewing permit restrictions as it applies to healthcare organizations in Canada. As per the Government of Canada, LHSC is considered a hospital/healthcare organization, even if an employee is functioning in a non‑patient facing role. Individuals on a work or study permit seeking employment in this sector may be required to complete additional steps in the process, including but not limited to a medical exam, which may also apply to employees looking to renew their work or study permits. It is the employee's accountability to ensure they are adhering to their specific permit restrictions, and we encourage all candidates and LHSC employees to be proactive and review restrictions as soon as possible as it could be a lengthy process.