Project Administrator / Document Controller 6 Month FTC

Emtec Group; Coatbridge; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading national contractor in Coatbridge seeks a Project Administrator / Document Controller for a 6-month fixed term contract. Ideal candidates will have document management experience in the construction sector, excellent organizational skills, and proficiency in Microsoft Office. The role offers an attractive salary, generous holidays, and professional development opportunities.

Benefits

Attractive Salary Package

Generous Holidays

Contributory Pension Scheme

Life Assurance

Development Opportunities

Wellness Support

Exclusive Discounts

Free parking

Qualifications

• Proven experience in a similar role, preferably in construction or building services.
• Willingness to learn other systems beyond Microsoft Office.
• Understanding of construction documentation and workflows is a plus.

Responsibilities

• Manage incoming and outgoing project documents.
• Ensure documents follow procedures and version control.
• Collaborate with project teams for document flow.

Skills

Document management

Team collaboration

Organizational skills

Microsoft Office proficiency

Communication skills

Tools

Viewpoint

Asite

Aconex

Job description

Emtec Building Services is a leading national contractor, delivering high-quality mechanical, electrical, and plumbing (MEP) solutions through our skilled in-house workforce. We pride ourselves on our people-first culture and firmly believe our team is our greatest asset.

With a strong pipeline of secured projects for 2025/26 and continued growth across the business, we are now seeking an enthusiastic and organised Project Administrator / Document Controller to join our team based at our Design, Digital, and Off-site Manufacturing facility in Coatbridge.

This role is offered on an initial 6-month fixed term contract andwe are open to Full time, part time and flexible working hours. The role is office based.

The Role

• Document Management: Keep track of all incoming and outgoing project documents, including drawings, technical submittals, RFIs, O&M manuals, and specifications.
• Filing Systems: Set up and maintain organised electronic and paper filing systems that meet both company and project requirements.
• Document Control: Ensure all documents follow the correct procedures, version control is maintained, and distribution is accurate and timely.
• Team Collaboration: Work closely with project managers, engineers, site teams, subcontractors, and clients to support smooth communication and timely document flow.
• Platform Management: Upload, manage, and update documents using various project platforms such as Viewpoint, Asite, Aconex, or client-specific systems.
• Audit & Compliance: Support audits by ensuring all documentation is up to date, correctly filed, and meets compliance standards.
• Reporting: Provide regular updates and reports on document status, outstanding items, and overall compliance.
• Archiving: Oversee the final archiving process, ensuring all project records are properly stored and accessible for future reference.

What we are looking for

• Proven experience in a similar role, preferably within the construction or building services sector.
• A great team player with a willingness to support the wider team to achieve our goals.
• Working knowledge of the Microsoft Office package (Excel, Word, Teams) and a willingness to learn other systems.
• Excellent communication skills with a friendly and approachable nature.
• Strong organisational skills with attention to detail and accuracy.
• Ability to manage multiple projects and priorities effectively.
• It would be great if you have an understanding of construction documentation and workflows. (not a deal breaker though).

What's In It for You

• Attractive Salary Package: Based on skills and experience
• Generous Holidays: 33 days of holiday (inclusive of public holidays), increasing with length of service.
• Holiday Purchase Scheme: Additional flexibility to suit your needs.
• Contributory Pension Scheme: Secure your future with our contributory pension plan.
• Life Assurance: Peace of mind for you and your family.
• Development Opportunities: Excellent training and support for career growth.
• Wellness Support: Access to our Employee Assistance Programme and wellness portal.
• Exclusive Discounts: Benefit from our Employee Discounts Platform.
• Convenience: Free parking at our offices and a cycle scheme.

In return, you’ll become part of a dedicated and passionate team that values and rewards commitment and success. If this feels like the right opportunity for you, we’d love to hear from you – apply today!

Emtec Group is proud to be an equal opportunities Employer. We are committed to fostering a workplace that is inclusive, free from discrimination and employers everyone to bring their whole self to work, reaching their full potential. At Emtec, we understand that a diverse team is key to our growth and success. We hire exceptional people from all backgrounds, not just because it’s the right thing to do, but because it strengthens our company.