Project Administrator/Document Controller

Fulcro; Bidford on Avon CP; On-site; GBP 30,000 - 45,000; Full time

Job summary

Fulcro is seeking a Document Controller/Project Coordinator to manage project documentation for significant construction projects in the UK and worldwide. The ideal candidate will have strong organisational and communication skills, be detail-oriented, and eager to learn. Responsibilities include controlling documents, ensuring compliance, and supporting project teams.

Qualifications

• Strong attention to detail and excellent organisational skills.
• Proficient in document management software and Microsoft Office Suite.
• Strong written and verbal communication skills.

Responsibilities

• Control company and project documentation.
• Support project administration and coordinate with Project Managers.
• Produce reports for senior managers.

Skills

Communication

Organisational skills

Problem-solving

Interpersonal skills

Attention to detail

Tools

Document management software

Project management tools

Microsoft Office Suite

Job description

SCOPE OF THE ROLE

The Document Controller/Project Coordinator is responsible for managing all project-related documentation, ensuring that all information is accurately recorded, maintained, and readily accessible. This role is crucial for facilitating communication among project teams and stakeholders, ensuring compliance with organisational, security, and regulatory standards, including all work such as installation and fabrication drawings on major building projects.

You will be working on significant construction projects in the UK and worldwide, developing your expertise by being part of a skilled, talented, and multi-disciplinary team.

The role would suit someone who is a quick learner, detail-oriented, has good communication skills, and a positive attitude.

Key Functions

This role will require the individual to:

• Control company and project documentation
• Follow and improve document control procedures
• Support project administration
• Coordinate projects with Project Managers
• Ensure all documentation meets formal requirements and standards
• Sort, store, and retrieve electronic and hard copy documents for clients and industry professionals, including contracts, drawings, specifications, reports, and communications
• Produce reports for senior managers
• Support budget management
• Organise and distribute documents using computers within the company
• Assist in project planning stages
• Share documents at key times to facilitate timely project completion
• Manage version control of all project documents, ensuring the latest versions are used and historical versions archived appropriately
• Assist in preparing project reports, presentations, and meeting documentation

Personal Qualities

The key is attitude and aptitude. We are looking for:

• Strong interpersonal and communication skills
• Desire, drive, and willingness to learn and develop
• Technical problem-solving abilities
• Team player

Qualifications & Experience

• Strong attention to detail and excellent organisational skills
• Proficient in document management software, project management tools, and Microsoft Office Suite
• Strong written and verbal communication skills
• Familiarity with document control processes, standards, and regulations relevant to the industry
• Ability to prioritise multiple tasks and manage time effectively
• Problem-solving skills and ability to work independently and collaboratively
• Knowledge of best practices in project documentation and reporting
• Good IT skills, especially Microsoft Windows applications (Word, Excel, Outlook, PowerPoint)

For more about Fulcro, please visit our website: fulcro.co.uk

Candidates must be eligible to work and live in the UK. Proof of eligibility will be required.

By applying for this position, you agree to us processing your personal data for recruitment purposes only under GDPR legislation. For further information, please email [e-mail]

Equal Opportunities Recruitment Statement

At Fulcro, we are passionate that our workforce reflects the communities where we operate. Our ambition is that everyone, regardless of grade, role, or background, will enjoy an environment of respect, inclusion, and belonging.

We actively remove barriers to support everyone to reach their potential. We welcome applications from people of diverse backgrounds, believing that diversity and inclusion enable everyone to thrive.

We support people with disabilities and will make reasonable adjustments to our best ability. We are committed to supporting part-time and flexible working, understanding that work-life balance is key to personal and professional success.