Project Administrator / Coordinator

ZipRecruiter; Cheltenham; Hybrid; GBP 25,000; Full time

Job summary

An established industry player is seeking a Projects Administrator/Coordinator to support their dynamic Projects Department. This role offers a unique opportunity to contribute to the successful delivery of new projects while maintaining existing ones. The ideal candidate will be highly organized, proactive, and possess excellent communication skills to collaborate effectively with internal and external stakeholders. With a hybrid working model and a supportive team environment, this position is perfect for someone looking to grow their career in project management. If you're driven to meet deadlines and achieve targets, this role is an exciting opportunity for you.

Benefits

25 days holiday plus bank holidays

Hybrid working

Company pension scheme

Life Insurance

Parking Available at office

Qualifications

• Experience in project management and administrative duties.
• Strong communication and time management skills required.

Responsibilities

• Support the Projects Department with administrative duties.
• Liaise with stakeholders to define project requirements.
• Create and maintain project documentation and reports.

Skills

Time Management

Communication Skills

Organizational Skills

Problem Solving

Team Player

Education

Two years of related experience

Tools

Microsoft Office 365

MS Project

SharePoint

Wrike

Job description

Job Description

Job: Projects Administrator / Coordinator

Salary: £25k pro-rata (depending on experience) (4/5 days a week to suit candidate)

Location: Cheltenham

Contract: Permanent

Hours: 8:00 – 16:00/16:30 (30 minute/1-hour Lunch)

Hybrid: Tuesday & Thursday working in office with a need to cover every other (Monday, Wednesday or Friday).

Start Date: Immediate

About you:

The successful candidate will have a high level of self-motivation and be a good team player, with a positive attitude to problem solving. They will be pro-active, highly organised, flexible in their approach to meet the needs of the day-to-day project environment and driven to meet deadlines and achieve targets.

About the company:

The Dezac Group trades under a number of brands in beauty, wellbeing and fitness categories. We operate from two sites; our head office in Montpellier, Cheltenham where this role is based, and our fulfilment centre near Gloucester. Both are easily accessible with parking.

The role:

You will play an essential role supporting the Projects Department with the delivery of new projects, maintaining existing projects and carrying out general administrative duties. To succeed in this role, you should have excellent time management and communication skills, as you will collaborate with internal and external stakeholders and team members to help deliver multiple projects to critical deadlines. Ultimately, the Project Administrator role is to support the Projects department to help ensure that all projects are completed on time, within budget and to scope. Within this role there will be an opportunity to become a Project Coordinator for the right candidate.

Responsibilities:

1. To help the project department with administrative duties and processes.
2. Supporting the team with project tasks.
3. Liaise with stakeholders to identify and define project requirements, scope and objectives.
4. Assign tasks to internal and external resources and assist with schedule management.
5. Help to prepare costing / budget information.
6. Support to develop Project reports for stakeholders.
7. Issue all appropriate legal paperwork (e.g. contracts and terms of agreement).
8. Create and maintain project documentation, plans and reports.
9. Maintaining and check products to compliance standards.
10. Collating new product information / sourcing of samples for customer interest.
11. Administrative duties.
12. Schedule meetings and keep minutes.
13. Order resources.
14. Alert the project manager to issues as they arise.
15. Act as point of contact for the project team and facilitate communications.
16. Prepare and distribute project materials.

Requirements:

1. Two years of related experience
2. Knowledge or project management, flowcharts, technical documentation, etc.
3. Team player
4. Organized and focused
5. Computer literate
6. Experience of working in a fast-paced environment
7. Excellent communication skills
8. Time management skills
9. Ability to manage and prioritise own workload

Key Skills for the role:

1. MS Project (knowledge of but not essential)
2. Microsoft Office 365 – Access, Word, Excel, Acrobat, Outlook
3. SharePoint (knowledge of but not essential)
4. Wrike (knowledge of but not essential)

Benefits:

1. 25 days (plus bank holidays)
2. Hybrid working
3. Company pension scheme
4. Life Insurance
5. Parking Available at office / close to office

First Stage Interview: We will contact successful candidates with a date.

How to Apply: Please send a CV and a covering letter to [e-mail]