Project Administrator (Built Environment)

Aldwych Consulting Ltd; London; Hybrid; GBP 35,000 - 41,000; Full time

Job summary

A leading consultancy in the built environment seeks a Project Administrator to support sustainability-led infrastructure projects in London. This full-time role allows hybrid working and requires project support experience, proficiency in ERP systems, and strong organizational skills. The company offers private medical insurance and a flexible working scheme, making it an ideal opportunity for proactive individuals looking to contribute to meaningful change.

Benefits

Hybrid working

9-day fortnight flexible working scheme

Private medical insurance

Enhanced pension scheme

Cycle to work benefits

Access to 24/7 GP

Qualifications

• Prior experience in project support or admin, ideally in engineering, architecture, or construction.
• Experience using ERP systems like Rapport3.
• Strong skills in Microsoft Office and SharePoint.

Responsibilities

• Assist with ERP input, billing schedules, and resource planning.
• Prepare invoices and maintain compliance documents.
• Manage timesheets and financial documentation.

Skills

Project support or admin experience

ERP systems experience

Microsoft Office proficiency

High attention to detail

Strong organisational skills

Excellent communication

Ability to manage multiple tasks

Tools

Rapport3 or similar ERP software

SharePoint

Job description

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Project Administrator (Built Environment), London

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Client:

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

c27edd399c00

Job Views:

6

Posted:

12.08.2025

Expiry Date:

26.09.2025

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Job Description:

Project Administrator - Built Environment Consultancy (London / Hybrid)

Location: London (min. 4 days in office)
Salary: £35,000
Hours: Full-time
Contract Type: Permanent
An award-winning, interdisciplinary design and consultancy group is seeking a Project Administrator to support the smooth delivery of high-profile, sustainability-led infrastructure projects. This is an exciting opportunity to join a mission-driven organisation with a collaborative culture and strong social values.

The Company

This highly respected organisation comprises engineers, architects, and sustainability experts working together to deliver forward-thinking solutions across the built environment. As a B Corp, Social Enterprise, and Employee Benefit Organisation, they reinvest profits into research and social impact - offering employees not just a role, but a meaningful purpose.

The Role

As Project Administrator, you'll work closely with both the Project Delivery and Central Teams, supporting commercial, compliance, and financial processes across large and small projects. You'll play a vital role in maintaining accurate records, facilitating subcontractor onboarding, and ensuring compliance in line with project and client requirements.

Key Responsibilities

• Assist with ERP input (fees, billing schedules, resource planning)
• Support accurate timesheet and subcontractor reporting
• Prepare invoices and expenses
• Maintain up-to-date trackers and compliance documents
• Ensure audit-ready project filing and record keeping

On Smaller Projects:

• Provide hands-on support across project setup and compliance
• Monitor and input subcontractor documentation (IR35, H&S)
• Manage timesheets and financial documentation

About You

To succeed in this role, you'll have:

• Prior experience in project support or admin, ideally in engineering, architecture, or construction
• Experience using ERP systems (Rapport3 or similar)
• Strong Microsoft Office and SharePoint skills
• High attention to detail and excellent numeracy
• Strong organisational and communication abilities
• Confidence managing multiple tasks in a fast-paced environment

What's in It for You?

• Hybrid working (minimum 4 days in London office)
• 9-day fortnight flexible working scheme
• Private medical insurance & life assurance (4x salary)
• Enhanced pension scheme
• Cycle to work and wellness benefits
• Access to 24/7 GP and Employee Assistance Programme
• Opportunity to work for a purpose-led, socially responsible employer

This is a great opportunity to join a team that values inclusion, collaboration, and long-term sustainability. If you're a proactive, organised administrator ready to contribute to meaningful change in the built environment, we'd love to hear from you.

Apply now or contact us for more information.

Will Herman
07581619823

Aldwych Consulting values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.