Project Administrator – Labour Scheduler

Penguin Recruitment Ltd; England; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading acoustic engineering company based in Hertford seeks a Labour Scheduler to manage project delivery. The ideal candidate will excel in organisation and communication, contributing to seamless operations through effective labour planning and logistics coordination. This role offers competitive benefits, including private health insurance and a generous holiday allowance, fostering a work-life balance in a supportive environment.

Benefits

Generous Holiday Allowance

Private Health Insurance

Pension Scheme

Death in Service Benefit

Flexible working hours

Qualifications

• Strong organisational skills with the ability to prioritise tasks effectively.
• Excellent communication skills and a customer-focused mindset.
• A proactive and detail-oriented approach to problem-solving.
• Previous experience in a similar role (advantageous but not essential).
• Familiarity with Sage or similar accounts systems (preferred).

Responsibilities

• Contacting customers to arrange site attendance.
• Liaising with Project Managers and Site Supervisors to meet labour requirements.
• Maintaining and updating the labour schedule and tracker.
• Issuing critical information to site teams.
• Updating budget trackers and ensuring cost efficiency.
• Obtaining quotations, negotiating prices, and raising purchase orders.
• Collating and saving site team information on the company server.
• Tracking expenses, leave, and training records for installers.
• Organising hire equipment, travel, and accommodation as required.

Skills

Organisational skills

Excellent communication

Customer-focused mindset

Proactive problem-solving

Tools

Sage

Job description

Join Our Team as a Labour Scheduler

Overview
At Penguin Recruitment, we are thrilled to be hiring on behalf of a well-established and market-leading acoustic engineering company. With over 50 years of expertise in designing, manufacturing, and installing noise and vibration control equipment across the UK and Europe, this family-owned business is renowned for its commitment to excellence and its people-first approach.

As part of their continued growth, they are seeking a Labour Scheduler to join their dynamic contracts team at their Hertford head office. If you’re mission-driven, highly organised, and thrive in a fast-paced environment, this could be the perfect opportunity for you!

Responsibilities
As a Labour Scheduler, you’ll play a pivotal role in ensuring the seamless delivery of projects by managing and coordinating labour schedules. Your key responsibilities will include:

• Customer Coordination: Contacting customers to arrange site attendance.
• Labour Planning: Liaising with Project Managers and Site Supervisors to meet labour requirements.
• Schedule Management: Maintaining and updating the labour schedule and tracker.
• Information Distribution: Issuing critical information to site teams.
• Budget Oversight: Updating budget trackers and ensuring cost efficiency.
• Subcontractor Management: Obtaining quotations, negotiating prices, and raising purchase orders using Sage.
• Site Support: Collating and saving site team information on the company server.
• Installer Administration: Tracking expenses, leave, and training records for directly employed installers.
• Logistics Coordination: Organising hire equipment, travel, and accommodation as required.

Qualifications
To excel in this Labour Scheduler role, you’ll need:

• Strong organisational skills with the ability to prioritise tasks effectively.
• Excellent communication skills and a customer-focused mindset.
• A proactive and detail-oriented approach to problem-solving.
• Previous experience in a similar role (advantageous but not essential).
• Familiarity with Sage or similar accounts systems (preferred).

Day-to-Day
Your day as a Labour Scheduler will be dynamic and varied, involving close collaboration with internal teams, subcontractors, and customers. From scheduling labour and managing budgets to coordinating logistics and ensuring compliance with training requirements, you’ll be at the heart of the company’s operations. Every day will bring new challenges and opportunities to make a meaningful impact.

Benefits
This company values its people and offers a comprehensive benefits package, including:

• Generous Holiday Allowance: 33 days per annum (including Bank Holidays).
• Private Health Insurance: Available after a qualifying period.
• Pension Scheme: Secure your future with a robust pension plan.
• Death in Service Benefit: Providing peace of mind for you and your loved ones.
• Work-Life Balance: Full-time hours, with flexibility for the right candidate (8am-4pm or 9am-5pm).

Why Join?
This is more than just a job-it’s an opportunity to be part of a mission-driven organisation that values innovation, teamwork, and personal growth. You’ll be joining a supportive and collaborative environment where your contributions as a Labour Scheduler will directly impact the success of projects that make a difference.

Ready to take the next step in your career? Apply today and become a vital part of a company that’s shaping the future of acoustic engineering!

Please contact Abi King at [e-mail] or call 01792 362018.