Project Administrator

Balfour Beatty; Tees Valley; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading infrastructure company is seeking a Project Administrator for their Net Zero Teesside project. This role involves supporting administration tasks, managing multiple responsibilities, and ensuring effective operations. The ideal candidate is highly motivated, organised, and proficient in Microsoft Office. Competitive salary, generous leave, and excellent benefits are offered.

Benefits

Attractive salary

25 days annual leave + bank holidays

Pension savings schemes

Enhanced family friendly policies

Discretionary annual salary reviews

Qualifications

• Proven ability to work independently and collaboratively.
• Previous experience in supporting senior executives is desirable.

Responsibilities

• Act as a focal point for all administrative duties.
• Devise and maintain efficient office administration processes.
• Manage multiple diaries and bookings for meetings.
• Prepare and track personal expenses and related expenditure.

Skills

Highly motivated

Excellent communication skills

Organised with multi-tasking abilities

Proficient in Microsoft Office (PowerPoint, Word, Excel)

Job description

About the role

Do you want to be at the forefront of one of the world's most ambitious sustainability initiatives?

Balfour Beatty have created iconic buildings and infrastructure all over the world over the past 115 years redefining excellence and setting the industry benchmark with every project.

As a result, alongside several consortium partners; Balfour Beatty have been selected by bp (British Petroleum) to construct a first-of-a-kind fully integrated gas-fired power station with carbon capture and storage which is a key driving force behind plans to make Teesside the UK's first decarbonised industrial cluster.

Balfour Beatty is seeking a dynamicProject Administratorto contribute to the Net Zero Teesside(NZT) project based at our site in Redcar and Cleveland.

What you'll be doing

The Administrator plays a vital role within the Administration and Support function, ensuring the smooth and efficient operations of our Project Administration.

This role will support across our NZT function and - you must be ready and willing to join the team and thrive in a fast-paced environment and be adaptable to managing multiple tasks and responsibilities.

Key Accountabilities

• Act as a focal point for all general administrative duties to support the efficient running of the project - this will involve everything from front of house duties to minute-taking, organising visitors to keeping on top of all our records
• Devise and maintain efficient office administration processes to support seamless team operations
• Cover reception duties when needed: screen calls, manage messages, and respond to enquiries
• Assist with the daily plan and book rooms both internally and externally for meetings
• Organise and produce confidential documents, reports, and presentations
• Manage multiple diaries and plan schedules to optimise executives' working days
• Screen and manage incoming correspondence, including mail, telephone calls, and emails, on behalf of executives as required
• Arrange and attend executive meetings and conferences, including taking minutes and organising facilities
• Book travel and accommodation for both UK and overseas trips
• Prepare and track personal expenses and other related expenditure
• Maintain accurate and secure filing systems (both paper-based and electronic), including archiving
• Maintain confidentiality of sensitive business information at all times
• Perform ad hoc confidential project work and data analysis as required
• Review internal presentation documents and run ad hoc reports
• Carry out any additional administrative tasks as directed by the line manager

Who we're looking for

Personal Qualities and Experience

• Highly motivated, proactive, and practical with a strong work ethic
• Excellent communication and interpersonal skills, able to build effective relationships at all levels
• Honest, reliable, and professional with a high degree of discretion and confidentiality
• Organised with exceptional timekeeping, multi-tasking, and prioritisation abilities
• Computer literate with expert knowledge of Microsoft PowerPoint, Word, and Excel
• Previous experience supporting senior executives at board level is desirable
• Proven ability to work independently with minimal supervision, as well as collaboratively within a team
• Logical, proactive approach with strong attention to detail
• Effective under pressure and able to meet tight deadlines
• Ability to handle confidential issues with great sensitivity

Why work for us

Our people are our biggest asset and we focus on recruiting, training and developing the people who can apply innovation to deliver the infrastructure of the future. We nurture these talents, offer a great benefits package in addition to a competitive base salary and continually invest in developing the skills of our people at every level.

Some of our key benefits are:

• An attractive/negotiated salary;
• 25 days annual leave + bank holidays;
• Company car if applicable;
• Pension savings schemes;
• Enhanced maternity/paternity and family friendly policies;
• Access to our Refer and Earn scheme;
• Discretionary annual salary reviews

About us

Balfour Beatty's Major Projects business is delivering some of the UK's most complex and iconic infrastructure projects. Using the latest technology, we're driving productivity and creating a lasting legacy by delivering sustainable solutions that strengthen communities.

From consultancy and design, to all aspects of construction and maintenance. We have the proven expertise to deliver large-scale projects safely and successfully.

Diversity and inclusion

At Balfour Beatty, we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

We are a Gold Award holder in the Ministry of Defence "Employer Recognition Scheme" and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/