Project Administrator

Change Grow Live; Royal Leamington Spa; On-site; GBP 23,000 - 24,000; Part time

Job summary

An exciting opportunity awaits to join a dedicated team in Warwickshire, where you will play a crucial role as a Project Administrator. This position is perfect for someone with excellent administration and communication skills, ready to support service users in a friendly and efficient manner. Your contributions will help create an inclusive environment that celebrates diversity and promotes recovery. With a commitment to personal development and a supportive team atmosphere, this role offers a chance to make a meaningful impact in the community. If you thrive in a fast-paced setting and are eager to help others, this is the perfect opportunity for you.

Benefits

25 days holiday (+ bank holidays)

Paid ‘Wellness’ hour each week

Contributory pension scheme

Discounts for shopping, cinema, holidays

Training and career development opportunities

Friendly and supportive team

Refer a friend scheme

Qualifications

• Excellent administration skills and experience in a fast-paced environment.
• Strong IT literacy and proficiency in MS applications.

Responsibilities

• Act as the first point of contact for service users and professionals.
• Provide administrative support and manage data entry tasks.
• Foster relationships with community pharmacy staff.

Skills

Administration Skills

Interpersonal Skills

IT Literacy

Organisational Skills

Communication Skills

Data Entry

Minute Taking

Education

General Office Procedures Knowledge

Tools

Microsoft Word

Microsoft Excel

Job description

Overview

An exciting opportunity has arisen to join Change Grow Live (CGL) in Warwickshire.

Change Grow Live in Warwickshire is a fully integrated recovery focused substance misuse service working to provide drug and alcohol treatment. The service delivers a range of services – from open access, harm reduction, medically assisted recovery and specific recovery interventions, criminal justice interventions and group work. Change Grow Live are dedicated to the belief that we can make a difference to our service users' lives. Our core values are ‘Be open, be compassionate and be bold’ and our teams apply these daily, offering support and respect in a safe environment, treating each user as an individual and working with them to find the right treatment and care options.

Change Grow Live are committed to creating an inclusive environment, which celebrates difference and allows our staff and service users to flourish. We recruit the very best staff from a wide range of backgrounds, ensuring service users benefit from our diverse skills and expertise. We always work to the principles of fairness and equality of opportunity in all our recruitment processes.

The Project Administrator role is a vital role in our services as you are the first point of contact for our service users. You will be a friendly and efficient communicator with excellent administration skills. You will work well in a fast-paced environment and are good at multi-tasking. Duties for the post include responsibility for front house activities, dealing with initial queries, welcoming service users and professionals into the service, signposting within the service and the community, as well as accurate information and data recording.

Where: Leamington Spa

Part Time Hours: 7.5 per week

Full Time Salary Range: £23,497.50 to £23,685.20 (pro rata for part time hours)

Responsibilities

About the role:

• Be the first point of contact within the service
• Provide organisational, administrative, and clerical services to the team designed to contribute towards its aims and objectives
• Liaise with and foster relationships with community pharmacy staff
• Ensure that telephone calls and visits from service users, outside agencies and CGL staff are dealt with promptly and courteously, transferring calls to appropriate personnel when necessary
• Complete effective processing of correspondence/data entry as required
• Minute take at internal, partnership and clinical meetings as required
• Collate, monitor, and report data/information and statistics as required

About you:

• Knowledge of general office procedures
• IT literacy including proficiency in word processing, excel spreadsheets and other MS applications
• Good interpersonal skills and a willingness to work flexibly as part of a team
• The ability to respond to appropriate requests for assistance, maintaining confidentiality whenever necessary
• Confident and effective communication skills, both verbally and in writing and solid numeric skills
• Excellent organisational and time management skills
• Able to take responsibility for your own personal development, identifying personal training needs and participating in regular supervision and appraisal
• Be flexible to work across operational sites as required
• Minute taking experience would be an advantage

What we will give to you:

• 25 days holiday (+ bank holidays) pro rata rising by 1 day for each years’ service “Capped at 30 days”
• Paid ‘Wellness’ hour each week along with a ‘Wellness’ hub and Employee Assist Programme
• Contributory pension scheme
• Several benefits incl. discounts for shopping, cinema, holidays, etc.
• A friendly and supportive team
• Training, career development & progression opportunities
• Refer a friend scheme and receive £250 in vouchers if candidate is successful.

Please read attached Job Description for a more detailed outline of responsibilities and Person Specifications.

If this sounds like you and you would like to begin your journey with Change Grow Live, then we would love to talk to you.

If you would like to discuss this vacancy further then please contact Chris Saunders, South Warwickshire Locality Manager on 07741327149.

Salary Range (pro rata if part time)

CGL points 17 to 18 (£23,497.50 - £23,685.20)

ILW / OLW /Fringe

N/A - Outside London Weighting Area

Closing Date

28/12/2024

If you have any questions on this opportunity that you would like to talk through please contact us using the below details:

Chris Saunders | [e-mail] | 07741321149

This post is subject to a Disclosure and Barring Service (DBS) Scheme check at a basic level.