Project Administrator

Balfour Beatty's Major Projects; Redcar; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading infrastructure firm is seeking a dynamic Project Administrator for the Net Zero Teesside project in Redcar and Cleveland. The role involves managing multiple administrative tasks while supporting senior executives. Ideal candidates are proactive with excellent communication skills. The position includes a competitive salary and benefits such as 25 days leave, pension schemes, and flexible policies.

Benefits

25 days annual leave

Company car (where applicable)

Pension savings schemes

Enhanced family-friendly policies

Discretionary annual salary reviews

Qualifications

• Proven ability to work independently and collaboratively.
• Experience supporting senior executives is desirable.
• Ability to meet tight deadlines with effective handling of pressure.

Responsibilities

• Act as a focal point for all general administrative duties.
• Maintain accurate and secure filing systems.
• Book travel and accommodation for UK and overseas trips.

Skills

Highly motivated

Excellent communication

Organised with timekeeping

Proficient in Microsoft Office

Ability to handle confidential issues

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Job description

Overview

Balfour Beatty is seeking a dynamic Project Administrator to contribute to the Net Zero Teesside (NZT) project based at our site in Redcar and Cleveland. The Administrator plays a vital role within the Administration and Support function, ensuring the smooth and efficient operations of the Project Administration. This role will support across the NZT function and you must be ready and willing to join the team and thrive in a fast-paced environment and be adaptable to managing multiple tasks and responsibilities.

Responsibilities

• Act as a focal point for all general administrative duties to support the efficient running of the project. This includes front of house duties, minute-taking, visitor management, and maintaining records.
• Devise and maintain efficient office administration processes to support seamless team operations.
• Cover reception duties when needed: screen calls, manage messages, and respond to enquiries.
• Assist with the daily plan and book rooms for meetings both internally and externally.
• Organise and produce confidential documents, reports, and presentations.
• Manage multiple diaries and plan schedules to optimise executives\' working days.
• Screen and manage incoming correspondence, including mail, telephone calls, and emails, on behalf of executives as required.
• Arrange and attend executive meetings and conferences, including taking minutes and organising facilities.
• Book travel and accommodation for both UK and overseas trips.
• Prepare and track personal expenses and other related expenditure.
• Maintain accurate and secure filing systems (paper-based and electronic), including archiving.
• Maintain confidentiality of sensitive business information at all times.
• Perform ad hoc confidential project work and data analysis as required.
• Review internal presentation documents and run ad hoc reports.
• Carry out any additional administrative tasks as directed by the line manager.

Essential Qualifications and Skills

• Highly motivated, proactive, and practical with a strong work ethic.
• Excellent communication and interpersonal skills; able to build effective relationships at all levels.
• Honest, reliable, and professional with a high degree of discretion and confidentiality.
• Organised with exceptional timekeeping, multi-tasking, and prioritisation abilities.
• Computer literate with expert knowledge of Microsoft PowerPoint, Word, and Excel.
• Previous experience supporting senior executives at board level is desirable.
• Proven ability to work independently with minimal supervision, as well as collaboratively within a team.
• Logical, proactive approach with strong attention to detail.
• Effective under pressure and able to meet tight deadlines.
• Ability to handle confidential issues with great sensitivity.

Disability Confident and Equality

Disability Confident. We are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We encourage applicants with disabilities to apply and offer an interview if they meet the minimum requirements for the role. For more information, please visit the Disability Confident campaign site.

About the Company and Benefits

Our people are our biggest asset. We focus on recruiting, training and developing the people who can apply innovation to deliver the infrastructure of the future. We offer a competitive base salary and a comprehensive benefits package, including: 25 days annual leave plus bank holidays, company car where applicable, pension savings schemes, enhanced maternity/paternity and family-friendly policies, Refer and Earn scheme, and discretionary annual salary reviews.

Note: This role is part of Balfour Beatty\'s Major Projects business and supports its delivery of iconic infrastructure projects. We are a Gold Award holder in the Ministry of Defence Employer Recognition Scheme and actively encourage applications from Armed Forces personnel, veterans and reservists.