Project Administrator

Wood; Reading; On-site; GBP 25,000 - 35,000; Full time

Job summary

Wood is recruiting for a Project Administrator to support our Middle Eastern clients gas project in the Reading office. The role is a 6 month contract working on-site in our Reading office.

You will provide general administrative support to the project team, handling tasks such as purchasing, managing emails, creating and updating documents and spreadsheets, and arranging meetings and visitors. The position requires strong organisational skills and a proactive, professional approach.

Qualifications

• Extensive previous project/admin experience in the Engineering and Construction industry.
• Proficiency with Microsoft Office 365, Teams and SharePoint.
• Ability to correspond and interact with others in a courteous and professional manner.
• Possess good organisational skills and experience of working within a team.
• A self starter with motivation to learn.

Responsibilities

• Assists project team with day-to-day support of the project.
• Organises and expedites flow of work through project and initiates follow up action.
• Maintains knowledge of project status, scheduling requirements, and departmental operations / procedures.
• Sets up and maintains hard copy and electronic site file directories.
• Issues and approves access to shared project drives and websites.
• Ensures the correct functioning of facilities, office and / or business support services.
• Performs clerical, administrative and general office duties including transcription, typing, and recording.
• Ensures reports and documents follow company and project standards and quality.
• Manages project specific forms and instructions.
• Coordinates, schedules and prepares information for meetings and appointments.
• Assists field operations with completion of daily timesheets.
• Assists with onboarding / orientation of personnel.
• Arranges travel, accommodation and visas.
• Prepares letters and memo’s for manager’s review.
• Gathers data and material information.

Skills

Organisational skills

Communication

Office multitasking

Tools

Office 365

Teams

SharePoint

Job description

Job Description

Wood is recruiting for a Project Administrator to support our Middle Eastern clients gas project in the Reading office, the role is a 6 month contract role working on-site in our Reading office.

The Role

In this role you will provide general administrative support to the project team. You will be involved in many different tasks day to day such as purchasing, managing emails, creating and updating documents and spreadsheets, arranging meetings and greeting visitors.

Our Clients and Projects

Wood delivers solutions across more than 60 countries with local offices covering all major energy and materials hubs globally.

For more than 160 years, we have partnered with clients to deliver engineering, advisory and operational solutions to some of the world’s most complex and critical challenges in energy and materials.

Responsibilities

• Assists project team with day-to-day support of the project
• Organises and expedites flow of work through project and initiates follow up action
• Maintains knowledge of project status, scheduling requirements, and departmental operations / procedures
• Sets up and maintains hard copy and electronic site file directories
• Issues and approves access to shared project drives and websites
• Ensures the correct functioning of facilities, office and / or business support services
• Performs clerical, administrative and general office duties including transcription, typing, and recording
• Ensures reports and documents follow company and project standards and quality
• Manages project specific forms and instructions
• Coordinates, schedules and prepares information for meetings and appointments
• Assists field operations with completion of daily timesheets
• Assists with onboarding / orientation of personnel
• Arranges travel, accommodation and visas
• Prepares letters and memo’s for manager’s review
• Gathers data and material information

Qualifications

What makes you remarkable?

Expected

• Extensive previous project / admin experience in the Engineering and Construction industry
• Proficiency with Microsoft Office 365, Teams and Sharepoint
• Ability to correspond and interact with others in a courteous and professional manner
• Possess good organisational skills and has experience of working within a team
• A self starter with motivation to learn

Desirable

• Oracle experience

About Us

Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy & Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies. www.woodgroup.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.