Project Administrator

-; Reading; On-site; GBP 80,000 - 100,000; Full time

Job description

JOB DESCRIPTION

Wood is currently recruiting for a Project Administrator (contract) to support our Middle Eastern clients gas project in the Reading office on a full-time basis. The role will be a contract position providing general administrative support to the day to day operations on the project.

The Role

The role provides general administrative support to the project team. You will be involved in many different things day to day such as purchasing, managing emails, creating and updating documents and spreadsheets, arranging meetings and greeting visitors.

RESPONSIBILITIES

• Assists project team with day-to-day support of the project
• Organises and expedites flow of work through project and initiates follow up action
• Maintains knowledge of project status, scheduling requirements, and departmental operations / procedures
• Sets up and maintains hard copy and electronic site file directories
• Issues and approves access to shared project drives and websites
• Ensures the correct functioning of facilities, office and / or business support services
• Performs clerical, administrative and general office duties including transcription, typing, and recording
• Ensures reports and documents follow company and project standards and quality
• Manages project specific forms and instructions
• Coordinates, schedules and prepares information for meetings and appointments
• Assists field operations with completion of daily time sheets
• Assists with onboarding / orientation of personnel
• Assists with internal and external project audits
• Arranges travel, accommodations and car rentals
• Prepares letters and memoranda for manager's review
• Gathers data and material information to be billed
• Scans, emails, answers phones, makes copies

QUALIFICATIONS

What makes you remarkable?

Expected:

Knowledge, skills and experience:

• Extensive previous project / admin experience in the Engineering and Construction industry desirable
• Proficiency with Microsoft Office 365, Teams and Sharepoint
• Ability to correspond and interact with others in a courteous and professional manner
• Possess good organisational skills
• Experience of working within a team

Personal attributes:

• Self motivated to learn

Desirable:

• Oracle experience a plus

ABOUT US

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.