Project Administrator

AmcoGiffen; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

Join a leading player in the rail and engineering sectors as a Project Administrator. This role offers a dynamic project environment where you'll manage documentation and coordinate various project activities. The position supports personal and professional development within a reputable company known for innovation in critical infrastructure projects.

Benefits

Competitive salary negotiable based on experience

25 days holiday plus bank holidays (increasing with service)

Company contributory Pension scheme

Life Insurance

Westfield Health Cash Plan & Westfield Rewards

Pathways for career development and progression opportunities

Consistent learning opportunities

Safe place to work

Employee forums for feedback

Qualifications

• Previous administration experience in a construction/engineering or rail organization.
• Proficiency in ProjectWise is preferred; training will be provided.
• Ability to work under pressure with good PC skills.

Responsibilities

• Assist in planning and coordinating electrical rail projects.
• Maintain and organize project documentation including contracts and compliance records.
• Serve as a liaison between managers, engineers, and clients.

Skills

Communication

Attention to detail

Organizational skills

Problem solving

Time management

Tools

ProjectWise

Job description

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Join AmcoGiffen, a leading player in the rail and engineering sectors, as a Project Administrator. This role offers an excellent opportunity to support a dynamic project team while taking on document control responsibilities for various high-profile, CP7 rail systems infrastructure projects across the South region.

About AmcoGiffen

AmcoGiffen has built a reputation for delivering innovative solutions and high-quality outcomes in some of the UK's critical infrastructure assets, including maintenance frameworks and capital delivery projects. Our expertise spans a wide range of services, from bridge reconstruction to environmental infrastructure maintenance.

The Role

The duties for this role involve working with the regional project team including senior management in our portfolio of works throughout the region, with duties including arranging meetings, producing minutes, compiling project packs, chasing documentation from designers / clients and uploading to Project Wise document control system for the controlled transmission and receipt of all documentation to and from Network Rail.

Day to day responsibilities will typically include but not be limited to:

• Project Coordination: Assist in the planning, coordination, and execution of electrical rail projects, ensuring timelines and budgets are adhered to.

• Documentation Management: Maintain and organise project documentation, including contracts, permits, and compliance records. contractors daily records time sheets

• Communication: Serve as a liaison between project managers, engineers, subcontractors, and clients to facilitate effective communication and collaboration.

• Compliance: Ensure all project activities comply with relevant health, safety, and environmental regulations.

• Procurement Support: Assist in the procurement of materials and equipment, ensuring timely delivery and cost-control.

• Reporting: Assist in preparation and distribution of regular project status reports, highlighting key milestones, risks, and issues.

Requirements

To excel in this position, you will have previous experience Administration in a construction / engineering and/or rail organisation. It may be beneficial for candidates to hold prior document control experience but these skills / responsibilities can be taught if prior experience is limited in this area.

• Applicant will ideally be proficient in the use of Network Rails ProjectWise CDE tool (not essential as training will be provided)
• Good keyboard / PC skills and the ability to work to tight deadlines and under pressure
• Good attention to detail and a professional and confident telephone manner
• Excellent communication and interpersonal skills
• Confident decision maker and problem solver
• Good planning and organisational skills
• Ability to liaise with managers to resolve issues
• Work with minimal supervision
• Efficient analysis and resolution of administration problems

In return

• Competitive annual salary negotiable dependant on experience
• 25 days holiday plus bank holidays (increasing with service)
• Company contributory Pension scheme
• Life Insurance
• Westfield Health Cash Plan & Westfield Rewards
• Support and employee infrastructure embedded in the business as a platform for personal and professional development creating pathways for unrivalled career development and progression opportunities internally.
• Consistent learning opportunities
• A safe place to work
• Employee forum’s that provide a platform for having your voice heard