Project Administrator

Acorn by Synergie; Gloucester; On-site; GBP 29,000 - 32,000; Full time

Job summary

A local employment agency in Gloucester is seeking a full-time Administrator to support various administrative functions. The role involves managing meeting papers, handling enquiries, assisting with financial records, and more. The ideal candidate should have substantial office experience, strong organizational skills, and proficiency in Microsoft Office. This position offers a supportive team environment and opportunities to work on diverse projects.

Benefits

Salary between 29,064 and 31,022

Full-time hours with early finish on Fridays

Time off in lieu for evening meetings

Opportunity to work on varied projects

Supportive team environment

Qualifications

• Proven administrative experience in a busy office environment.
• Strong organisational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to handle sensitive information confidentially.
• Proficiency with IT systems, including Microsoft Office.
• Flexibility to work occasional evenings.

Responsibilities

• Prepare and distribute meeting papers and agendas, and take accurate minutes.
• Manage planning application responses, records and submissions within statutory deadlines.
• Provide reception duties, handling enquiries in person, by phone and in writing.
• Log and manage incoming and outgoing mail.
• Assist the Financial Administrator with invoices, purchase orders and financial records.
• Maintain cemetery records and deal sensitively with related enquiries.
• Support grant processes, including enquiries, applications, meetings and payments.
• Manage diaries, functions, events and Mayoral arrangements.
• Identify improvements to administrative processes, including AI opportunities.
• Draft correspondence, update policies, file documents and prepare reports.
• Assist with facilities records, administration and contractor liaison.
• Obtain quotes and liaise with contractors on-site and pre-works.
• Maintain staff training records, book courses and monitor completions.
• Update the website and assist with social media monitoring and posts.
• Write risk assessments and assist with health and safety tasks.

Skills

Administrative experience

Organisational skills

Communication skills

Microsoft Office proficiency

Job description

Job Title

Administrator (Full Time)

Introduction

We are seeking an enthusiastic and experienced full-time Administrator to join a small team, supporting day-to-day administrative functions and project work. This is an exciting opportunity to make a real difference in a varied role, with involvement in a wide range of projects and tasks.

Regular hours are 9am to 5pm, Monday to Thursday, and 9am to 4.30pm on Fridays. Some evening work is required, usually once a month, to take minutes at meetings (time off in lieu will be given).

Key Duties

• Prepare and distribute meeting papers and agendas, and take accurate minutes.
• Manage planning application responses, records and submissions within statutory deadlines.
• Provide reception duties, handling enquiries in person, by phone and in writing.
• Log and manage incoming and outgoing mail.
• Assist the Financial Administrator with invoices, purchase orders and financial records.
• Maintain cemetery records and deal sensitively with related enquiries.
• Support grant processes, including enquiries, applications, meetings and payments.
• Manage diaries, functions, events and Mayoral arrangements.
• Identify improvements to administrative processes, including AI opportunities.
• Draft correspondence, update policies, file documents and prepare reports.
• Assist with facilities records, administration and contractor liaison.
• Obtain quotes and liaise with contractors on-site and pre-works.
• Maintain staff training records, book courses and monitor completions.
• Update the website and assist with social media monitoring and posts.
• Write risk assessments and assist with health and safety tasks.

Requirements

• Proven administrative experience in a busy office environment.
• Strong organisational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to handle sensitive information confidentially.
• Proficiency with IT systems, including Microsoft Office.
• Flexibility to work occasional evenings.

What We Offer

• Salary between 29,064 and 31,022.
• Full-time hours with early finish on Fridays.
• Time off in lieu for evening meetings.
• Opportunity to work on varied projects.
• Supportive team environment.

Interested?

Apply now to take the next step in your administrative career and make a difference as part of our dedicated team.

Acorn by Synergie acts as an employment agency for permanent recruitment.