Project Administrator

Primech Building Services; Gillingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

Primech Building Services is seeking a Project Administrator to support its project teams in Gillingham. The ideal candidate will possess strong organizational skills and attention to detail, ensuring smooth administrative operations throughout project implementation. Responsibilities include assisting with project documentation, coordinating communication, managing schedules, and supporting budget management. The role offers an opportunity for career growth with the company as it expands.

Benefits

Ongoing career development plan

Qualifications

• Proven experience as a project administrator or in a similar administrative role.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills.

Responsibilities

• Assist project managers in the administration of projects, including scheduling meetings and maintaining documentation.
• Coordinate communication between team members, subcontractors, and clients.
• Monitor project schedules and deadlines, ensuring timely completion of tasks.

Skills

Organizational skills

Communication skills

Attention to detail

Problem-solving skills

Tools

Microsoft Office Suite

Project management software

Job description

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As a Project Administrator at Primech Building Services, you will be crucial to supporting our project teams by ensuring smooth administrative operations across all phases of project implementation. Your organisational skills and attention to detail will help us manage documentation, schedules, and communications effectively.

Key Responsibilities:

• Assist project managers in the administration of projects, including scheduling meetings, maintaining project documentation, and preparing reports.
• Maintain and update project documentation, including contracts, change orders, and progress reports.
• Coordinate communication between team members, subcontractors, and clients to ensure project information is accurately shared.
• Monitor project schedules and deadlines, ensuring that all tasks are completed in a timely manner.
• Prepare and distribute minutes of meetings and action items, following up to ensure timely completion.
• Assist in the management of project budgets and assist with invoices and payment processes.
• Support the procurement process by preparing purchase orders and tracking deliveries.
• Ensure compliance with company policies and industry regulations throughout project processes.

Requirements

• Proven experience as a project administrator or in a similar administrative role.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software.
• Attention to detail and a strong commitment to accuracy.
• Ability to work collaboratively in a team environment and build strong working relationships.
• Understanding of project management principles and methodology is a plus.
• Strong problem-solving skills and ability to adapt to changing circumstances.
• Full UK driving license, as some travel may be required.
• Ongoing career development plan, including the opportunity to grow with Primech during its rapid rate of expansion