Project Administrator

ZipRecruiter; Gateshead; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading project services provider in Newcastle is seeking a Project Administrator to provide administrative and coordination support on multiple projects. This role offers comprehensive training and a clear progression pathway into Project Coordination. The ideal candidate will be highly organized, possess strong communication skills, and be eager to learn within the facilities management sector.

Benefits

Competitive salary and benefits package

Comprehensive training and mentoring programme

Clear progression pathway into Project Coordination

Qualifications

• Highly organized with excellent attention to detail.
• Strong communication skills and proactive approach to problem-solving.
• Confident in fast-paced environments managing multiple priorities.

Responsibilities

• Provide administrative and coordination support across multiple live projects.
• Assist with scheduling, documentation, and tracking of project milestones.
• Prepare and issue quotations, purchase orders, and job packs.

Skills

Highly organized

Strong communication skills

Proactive problem-solving

Good IT literacy

Tools

Microsoft Office

Project planning software

CAFM systems

Job description

Overview

Branta Recruitment are working with a leading facilities and project services provider to recruit a Project Administrator to join their growing team in Newcastle. This is an exciting opportunity for a motivated and ambitious individual who wants to build a long-term career in project coordination and management. Full training and development will be provided, including opportunities to progress into Project Support & Estimating.

Responsibilities

• Provide administrative and coordination support across multiple live projects.
• Assist with scheduling, documentation, and tracking of project milestones.
• Prepare and issue quotations, purchase orders, and job packs.
• Liaise with engineers, clients, and suppliers to ensure smooth project delivery.
• Maintain accurate project records, drawings, and reports.
• Support the preparation of tenders, cost estimates, and work programs.
• Assist with document control and compliance administration.
• Gain exposure to technical systems such as CAD and project planning software.

About You

• Highly organised, with excellent attention to detail.
• Strong communication skills and a proactive approach to problem-solving.
• Confident working in a fast-paced environment and managing multiple priorities.
• Good IT literacy (Microsoft Office essential; any experience with project or CAFM systems beneficial).
• Keen to learn and develop within the facilities, maintenance, or construction sector.
• Previous administration or coordination experience desirable but not essential – full training provided.

What’s on Offer

• Competitive salary and benefits package.
• Comprehensive training and mentoring programme.
• Clear progression pathway into Project Coordination & Estimating.
• Supportive and collaborative working environment.
• Exposure to a wide variety of projects across engineering and facilities disciplines.

Apply online today or contact Astrid Camacho at Branta Recruitment for more information.