Project Administrator

About the role

Balfour Beatty is a leading international infrastructure and construction group. We finance, develop, build, and maintain innovative and efficient projects that underpin daily life, support communities, and enable economic growth. Our unparalleled expertise and resources ensure that we deliver high-quality projects safely, on time, and within budget.

Now is a great time to join us. As a leading international construction group with a healthy pipeline of work, we're growing our teams. Shape a career to be proud of as part of an award-winning team.

Our team shapes projects that connect communities and impact daily life for millions. Join our Regional Scotland team as a Project Administrator to build new futures.

Own your career, and you can build something to be proud of at Balfour Beatty. By joining our well-established construction teams working on our significant future pipeline of work, you will work with true experts who will share their knowledge and provide support, encouragement, and invaluable feedback so you never stop learning.

Bring us your capability, and we'll help you take it much, much further.

What you'll be doing

As a Project Administrator you will have the following accountabilities:

Key Responsibilities:

• Undertake a full range of administrative duties to ensure an efficient service is delivered to allocated team
• General Admin duties - Minutes of meetings/typing/photocopying/scanning
• Screen incoming mail, telephone calls and emails on behalf of team and manage all appropriate correspondence
• Be fully conversant in MS Office to produce a range of spreadsheets, documents and presentations, as required
• Familiarity with report writing and preparation
• Ensure Disclosures are up to date and uploaded to system
• Assist with M-Site requirements

Who we're looking for

The following qualities / experience are required:

• Secretarial and/or administrative experience
• Highly organised and able to work on own initiative
• Strong communicator
• Excellent team working skills, and able to build relationships at all levels
• Ability to work well under pressure and to tight timescales
• Very strong customer focus
• Excellent typing speed and IT Skills including Microsoft Office (Excel, Word, PowerPoint) and SharePoint

Professional and personal development

The size and scale of Balfour Beatty coupled with our strong pipeline of work provides incredible opportunities, regardless of what stage you are at in your career.

We encourage and empower our employees to take control of their career and explore which part of the business they want to work in and what role is right for them. We actively encourage our managers and employees to have open communication throughout the year about wellbeing, development and career opportunities.

We're proud of the Balfour Beatty Academy. Whether it's sharpening your technical expertise, improving your personal skills or seeking support to become professionally qualified, our 70:20:10* approach to development means we have a learning approach that suits everyone.

*70% learning on the job, 20% learning from those around you, and 10% formal training courses and learning events.

Why work for us

Day in, day out, our teams deliver some of the UK's most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package that's right for you and your life. Here are some of our key benefits:

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more

About us

From Dunfermline's tramways in 1909 to highland hospitals today, Balfour Beatty has been trusted for over a century to deliver the complex and critical infrastructure and iconic buildings Scotland relies on.

We have the people, knowledge and experience to safely deliver projects right first time, maximising value for money and ensuring a positive social impact and inclusive economic growth for local communities.

Our award-winning sustainable projects, including active travel, Passivhaus and retrofit, demonstrate our commitment to supporting Scotland's transition towards net zero in the built environment.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion.

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/.

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com.