Project Administrator

Job Description

ROLE PURPOSE

Under the direction of the Project Manager, the Project Administrator will provide administrative assistance and support related to supporting the Credit Union's active and historical project portfolio.

The responsibilities include scheduling meetings, recording decisions, creating workflows, preparing documentation, monitoring project progress, and coordinating quality controls. The Project Administrator plays a key role in ensuring projects meet quality standards, are completed on time, and within budget.

ESSENTIAL DUTIES & RESPONSIBILITIES

1. Provides administrative assistance and support directly to the Project Manager including managing project schedules and deliverables. Provides needed communication with project team members, project stakeholders, sponsors, executives, and outside vendors including scheduling meetings and resources. Acts as the point of contact for all participants.
2. Responsible for project-related records management to include file organization and storage of project files across multiple active projects.
3. Responsible for the creation and maintenance of procedure documents related to any active or developing processes used within the Project Management department. Incorporates quality checks throughout the document creation process.
4. Actively participates in staff meetings, maintains awareness of organizational goals, stays current on Credit Union policies and procedures, and makes suggestions for improvement.
5. Performs other job-related duties as assigned.