Project Administrator

Get Staffed Online Recruitment Limited; England; Hybrid; GBP 27,000; Full time

Job summary

A recruitment agency in Leeds is seeking a detail-oriented Project Administrator. The suitable candidate will support the Contracting team, manage administrative tasks, and liaise with suppliers while maintaining excellent communication. This permanent, full-time role offers hybrid working arrangements and a range of benefits, including 25 days of holiday and a pension scheme.

Benefits

Life assurance (4x salary)

Company pension

25 days holiday + bank holidays

Health shield

Cycle to work scheme

Qualifications

• Previous experience in an administrative or office support role.
• Ideally experience within a projects or construction environment.
• Ability to work under pressure and adapt to changing priorities.

Responsibilities

• Act as a first point of contact for visitors.
• Process and manage material orders.
• Coordinate with suppliers on purchase orders.
• Maintain stock levels of office essentials.
• Oversee the closure of completed projects.

Skills

Microsoft Office proficiency

Time management

Attention to detail

Problem-solving

Excellent communication skills

Job description

Project Administrator

£27,000 per annum

Leeds: Hybrid working; 1-2 days at home after a successful probation period

Our client is looking for a proactive and detail-oriented Project Administrator to join their Leeds team. The successful candidate will support their Contracting team by providing high-quality administrative assistance, coordinating with glaziers, customers, and suppliers, and ensuring their projects run smoothly and efficiently.

Main Duties:

• Act as a first point of contact for visitors and provide general administrative support to the team.
• Process and manage material orders in line with requisition requirements.
• Coordinate with suppliers to manage purchase orders, pricing, quality, delivery timelines, and resolve any discrepancies.
• Monitor and maintain stock levels of office essentials such as stationery and water, placing orders as needed.
• Invoice delivery notes and dispatch orders in a timely and accurate manner.
• Maintain and update sales and purchase orders in the internal system.
• Check supplier acknowledgements to ensure alignment with purchase order specifications, pricing, and delivery details.
• Collaborate with Project Managers to ensure all labour purchase orders (POs) are raised correctly and issued to subcontractors.
• Raise credit notes when applicable.
• Liaise with the Accounts team to ensure timely and accurate supplier payments.
• Support monthly applications and valuations by working closely with Project Managers and Quantity Surveyors.
• Manage the internal pending order list, coordinating with the operations team and updating the order book as needed.
• Share invoicing reports with Project Managers and provide month-end accrual figures to the Finance Team.
• Oversee the closure of completed projects, including reviewing final accounts, reporting on performance, and identifying best practices.
• Maintain up-to-date and accurate records in the Project Log.
• Assist with general operational tasks such as ordering materials, preparing labour valuations, managing spreadsheets, and updating portals

Experience and Personal Attributes:

• Positive, team-oriented attitude with a strong sense of initiative and responsibility.
• Previous experience in an administrative or office support role, ideally within a projects or construction environment.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, etc.).
• Strong time management and the ability to prioritise multiple tasks effectively.
• Exceptional attention to detail and a problem-solving mindset.
• Excellent verbal and written communication skills.
• Organised and adaptable, with the ability to work well under pressure.

Current Benefits:

• Permanent and full-time role (40 hours per week)
• Life assurance (4x salary)
• Company pension
• 25 days holiday + bank holidays
• Holiday buying / selling scheme
• Health shield (health cash back scheme)
• Aviva Digi Care +
• Cycle to work scheme
• Employee referral programme
• Hybrid working

Apply today with an up-to-date CV.