Project Administrator

ZipRecruiter; England; On-site; GBP 25,000 - 35,000; Full time

Job summary

A dynamic project management firm in the United Kingdom is seeking a highly organised Project Administrator to support project teams and enhance operational efficiency. The ideal candidate will have strong organisational skills, proactive communication abilities, and a knack for managing multiple priorities. This role offers opportunities for career growth and a supportive, values-driven culture where your contributions matter.

Benefits

Career Growth

Values-Led Culture

Friendly Social Environment

Dog-friendly policy

Qualifications

• Experience in a project support, operations, or coordination role.
• Calm, solutions-focused mindset.
• Confidence using project tools or a drive to learn.

Responsibilities

• Schedule meetings and keep calendars in check.
• Plan and track project timelines and deliverables.
• Keep project documentation clean and current.
• Manage client communication including feedback and reports.
• Support PMO admin tasks for smooth operations.

Skills

Organisational skills

Communication

Proactivity

Attention to detail

Multitasking

Tools

Project management tools

Job description

Job Description

Project Administrator

Do you thrive on keeping things organised, supporting teams, and helping projects run like clockwork? Love the idea of shaping processes and playing a key role in smooth, successful delivery?

At Cloud9, we’re looking for a super-organised, proactive Project Administrator who’s excited to support our delivery teams, keep projects moving, and help us continuously improve how we work. You’ll be part of a collaborative, people-first team where your ideas, voice, and growth really matter.

What You’ll Be Doing

• Be the go-to person for project teams—scheduling meetings, keeping calendars in check, and making sure action points don’t get forgotten.
• Help plan and track project timelines, deliverables, and key milestones, keeping everything (and everyone) moving forward.
• Keep project documentation clean, current, and easy to find, because no one likes digging for the latest version.
• Proactively follow up on tasks, keeping everyone aligned and ahead of deadlines.
• Support resource planning, helping ensure the right people are on the right projects at the right time.
• Work closely with our Head of PMO to monitor project health, flag risks early, and keep everything on course.
• Help manage client comms, from chasing feedback and prepping reports to sharing updates that keep clients in the loop.
• Help refine and improve how we deliver work, streamlining processes and removing friction where you find it.
• Use project management tools to track progress and ensure visibility across teams.
• Build and maintain dashboards or reports that give real-time insight into what’s going on.
• Support PMO admin tasks like capacity tracking, system updates, and process improvements that keep us running smoothly.

What You’ll Bring

• A proactive, get-things-done mindset, you’re always one step ahead.
• Top-notch organisational skills and laser-sharp attention to detail.
• Great communication: clear, professional, people-first.
• Confidence using project tools (or the drive to learn them quickly).
• Experience in a project support, operations, or coordination role.
• A calm, solutions-focused mindset, even when things get busy.
• The ability to juggle multiple priorities without dropping the ball.
• Bonus points if you’ve dabbled in Agile, PRINCE2, or tools like Synergist—but these aren’t deal-breakers.

What We Bring to the Table

Career Growth

You’ll have regular check-ins, the chance to step up and stretch yourself, plus a full day every month dedicated to learning and development.

A Values-Led Culture

We show up every day with lovability, positivity, impact, dependability, and curiosity—and we live those values in how we treat each other and our clients.

Friendly Vibes

We're a tight-knit team that celebrates collaboration, supports each other, and loves a good win. Your voice will be heard, and your ideas will matter.

Brighton Perks

A buzzing office in the heart of the Lanes, regular socials, and a dog-friendly policy—because pups make everything better.

Why You’ll Love It Here

This isn’t a box-ticking job. It’s a chance to shape how we run projects, make teams’ lives easier, and help everything feel a little less chaotic and a lot more together. You’ll grow fast, learn loads, and be surrounded by people who truly have your back.

Not 100% Sure You Tick Every Box?

That’s totally fine. We believe the best people don’t always come wrapped in a perfect checklist. If this sounds like your kind of role and you think you’d bring great energy and skills to the team—we want to hear from you.