Project Administrator

United Infrastructure; City of Westminster; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading infrastructure company in Westminster is seeking a Project Administrative Assistant to support appointments and maintain the master tracker. Responsibilities include scheduling meetings, providing information, maintaining records, and drafting correspondence. This role offers a competitive salary and benefits package, with opportunities for career progression in a dynamic work environment.

Benefits

Competitive salary and benefits package

Opportunities for career progression

Responsibilities

• Schedule appointments, update calendars, and send appointments.
• Provide information by answering questions and requests.
• Monitor and process routine administrative items such as master tracker.
• Draft correspondence, proofread documents, and assist with preparation of presentations.

Job description

United Infrastructure is a dynamic and rapidly expanding business, focused on delivering critical infrastructure projects, across the utility and social infrastructure sectors.

Our team of highly skilled and hardworking specialists deliver innovative solutions to the complex challenges our clients face.

Our company is split into two business areas:

Utility Infrastructure –

Our team of Utility Infrastructure specialists design, build and maintain critical water, energy (gas), power and telecoms infrastructure, for the UK’s largest network owners and operators.

Social Infrastructure -

Our team of Social Infrastructure specialists revitalise homes and communities by carrying out a wide range of work, from retrofit to refurbishment, and maintenance.

Job Description

The Project Administrative Assistant will supportproject appointments and maintain the master tracker

• Schedule appointments, update calendars, and send appointments
• Schedule and coordinate meetings and prepare draft-meeting minutes.
• Provide information by answering questions and requests.
• Monitor and process routine administrative items such master tracker, and appointments
• Maintain Tracker and Appointment schedules
• Collect weekly/monthly/quarterly data for reporting.
• Perform client, job, and contract set up.
• File both paper and electronic
• Set up and maintain files.
• Project Document Controls as requested and needed.
• Maintain records, create and maintain charts, graphs, spreadsheets and databases.
• Draft correspondence, proofread documents, and assist with preparation of presentations.
• Interface and maintain liaison with program and project management, stakeholders, client, contractors, and other consultants on program and project administrative activities.
• Participate actively with other administrative support staff in assisting other teams, inside and outside of the project, as needed.
• Various other administrative duties as assigned.

Additional Information

If you are a Project Administrator seeking a dynamic and diverse work environment, we're offering:

• Competitive salary and benefits package
• Opportunities for career progression aligned with the company’s growth