Project Administrator

Job Description

Job Title: Project Administrator

Location: Port of Leith

Role Type: 2-year Fixed Term Contract, with potential to extend / be made permanent

Salary: £28,000-£30,000

Forth Ports is one of the UK's largest and most dynamic port operator groups, playing a key role in connecting the UK with Europe and beyond. As a multimodal ports owner and operator, we are at the forefront of delivering innovative port-related services. With our recent pledge to achieve carbon neutrality by 2032 and Net Zero status by 2042, we are committed to sustainability and driving the expansion of the UK's renewable energy sector, particularly offshore wind. Now is an exciting time to join our team as we embark on this transformative journey towards a greener future.

About The Role

We are seeking an experienced and proactive Project Administrator to join our team at the Port of Leith. This role is central to providing high-quality administrative support and effective project document control. As the key point of coordination, you will ensure documentation is accurately maintained, accessible, and up to date, supporting the wider team in delivering successful project outcomes.

Key responsibilities:

• Provide administrative support to the team, including scheduling, organising meetings and maintaining office systems
• Manage project documentation, ensuring that all documents are properly stored, organised and accessible
• Maintain accurate records, databases and filing systems to ensure information is easily retrievable
• Support in the co-ordination of events, meetings and appointments for the team
• Collaborate with other teams across the business to enhance workflows, improve efficiency and increase customer satisfaction
• Work closely with the site team to ensure smooth coordination between office and field activities

What are we looking for?

We are looking for a highly organised and dependable individual who can take ownership of administrative processes and become the central support figure within the project team. You will be the “go to” person—capable of keeping documentation in order, ensuring colleagues stay on track, and proactively driving progress where needed. Your ability to prioritise tasks, communicate effectively, and maintain attention to detail will be critical to success in this role.

The ideal candidate will demonstrate flexibility and a hands-on approach, with the confidence to liaise across teams, including site-based personnel. As the role involves regular interaction with our site teams and may require occasional travel to other port locations, access to your own vehicle and a full UK driving licence are essential. This is a full-time, on-site role (Monday to Friday, 9am–5pm), based at the Port of Leith, with some flexibility in working hours depending on project needs.

Skills and Qualifications:

• Proven experience in an administrative role, ideally with a background in the offshore industry
• Excellent communication skills, both written and verbal, with the ability to liaise effectively with team members and stakeholders
• Strong organisational and multitasking abilities, able to manage various tasks and priorities efficiently
• High attention to detail and the ability to maintain confidentiality when handling sensitive information
• Proficiency in Microsoft Office
• Ability to work both independently and as part of a team
• Strong problem-solving mindset and ability to resolve issues quickly

What Forth Ports can offer you:

• Generous annual leave entitlement
• A defined pension scheme and life assurance
• Health promotion events and employee wellbeing initiatives
• Access to our Employee Assistance Programme (EAP) for you and your family
• Cycle to work scheme and on-site free parking
• Attractive Family Friendly Policies
• Employee discount platform offering discounts on UK-wide restaurants, car rentals, and holidays
• GymFlex health club memberships

We value diversity and inclusivity, and we are an equal opportunities employer. We welcome applications from candidates of all backgrounds and will consider all applications for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability status.

How to Apply:

If you are an experienced Administrator and looking to continue your career as part of an experienced and supportive team, we would love to hear from you. Please submit your CV and a cover letter when submitting your application via the ‘Apply Now’ link.

Closing Date: Friday 2nd May, 2025