Project Administrator

Ipsum; Chesterfield; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in Chesterfield is seeking a Project Administrator to support the Delivery Team by managing administrative tasks, purchase orders, and client relations. The ideal candidate will have experience in customer-focused roles, strong IT skills, and a flexible approach. This full-time permanent position offers comprehensive benefits including career development opportunities and a supportive work environment.

Benefits

28 days annual leave plus options

Group Personal Pension Plan

Career development opportunities

Virtual GP access

Cycle to Work scheme

Health and wellness benefits

Paid volunteering opportunities

Qualifications

• Experience in office-based, customer-focused roles.
• Strong background supported by solid IT skills.
• Confident working with data and maintaining records.

Responsibilities

• Manage timesheets, PPE issuance, and scheduling.
• Request purchase orders and monitor safety kits.
• Oversee training matrix and manage quality assurance packs.
• Coordinate fleet for vehicle bookings and project costing.
• Gather client feedback and build strong working relationships.

Skills

Organisational skills

IT skills including Microsoft Office

Customer-focused approach

Health and Safety knowledge

Job description

Project Administrator - Chesterfield

What's in it for you

We believe in looking after our people, and it shows. When you join Ipsum, you're not just taking a job - you're starting a career with real support behind it.

28 days annual leave plus the option to buy more
Group Personal Pension Plan
Career development & progression with the opportunity to earn professional qualifications
24/7 access to a virtual GP and Mental health support & counselling services
Cycle to Work scheme
Discount club - supermarkets, phone bills, gyms & more!
Life assurance cover
Long service recognition
Enhanced Maternity Pay
Active local social committees
Regular social events
Paid volunteering opportunities in your community

About the role
As an Administrator you will be part of our Delivery Team that is responsible for the delivery of all on site works but primary works will be purchase orders, invoicing of works and data collection. You will assist and support the delivery team in all aspects of their duties to ensure we deliver a professional and efficient service to our client.
Reporting to the operations manager and directors within Trenchless Technologies you will be able to confidently manage a busy workload on your own initiative and will adopt a flexible approach to your working day.

This is a full-time permanent role based from our Chesterfield office!

As a Project Administrator you will

Workforce & Site Administration: Manage timesheets, PPE issuance, scheduling, closing jobs, and maintaining accurate records in systems like Ipsum Live.
Procurement & Supplies: Request purchase orders for supplies, monitor safety kits to ensure compliance, and handle general admin tasks.
Training & Compliance: Oversee the training matrix, book courses, manage quality assurance packs for relining works, and track necessary documents.
Fleet & Logistics: Report drivers' hours, coordinate with the fleet for vehicle bookings, and support project costing by tracking relevant data.
Client Relations & Problem Solving: Gather client feedback, add measures, build strong working relationships, and address issues early to prevent escalation.

About you

Ideally have experience and strong background in office-based, customer-focused roles, supported by solid IT skills, including Microsoft Office. Organised, self-motivated, confident working with data, familiar with Health and Safety requirements, and bring a professional, flexible, customer-focused approach.


Our commitment to Equal Opportunities...
We're proud to be an equal opportunities employer. We welcome applications from all backgrounds and experiences, and we're committed to building a diverse and inclusive workforce.
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Next steps...
If you're interested in this opportunity, please apply or reach out to the Talent Team for more info!

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