Project Administrator

Balfour Beatty PLC; Bristol; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading infrastructure company is seeking a Project Administrator for their Power Transmission & Distribution team in Woolavington. The role involves coordinating projects, providing administrative support, and effective communication with stakeholders. Ideal candidates should be organized, proactive, and have a strong customer focus, along with proficiency in Microsoft Office.

Benefits

Full range of benefits

Career development opportunities

Inclusive work environment

Qualifications

• Experience in working in a busy office.
• Ability to prioritize tasks and allocate work.
• Strong communication skills at all levels.

Responsibilities

• Coordinate and assist Project Management and Design teams.
• Provide secretarial support to the project team.
• Liaise with stakeholders to ensure efficient project support.
• Ensure timely project delivery through proactive management.

Skills

Office experience

Prioritization

Organizational skills

Communication

Teamwork

Customer focus

IT skills (Microsoft Office)

Job description

About the role

Balfour Beatty is seeking a Project Administrator to join our Power Transmission & Distribution (T&D) team, supporting the Apollo Substation project in Woolavington. This is an exciting opportunity to work with a leading infrastructure company and contribute to the successful delivery of key power projects.

Key responsibilities

• Coordinate and assist the Project Management, Engineering, and Design teams in the execution of specified projects.
• Provide comprehensive secretarial and administrative support to the project team.
• Liaise with a wide range of internal stakeholders to ensure all project processes and functions are efficiently supported.
• Ensure timely and effective project delivery through proactive administrative management.
• Serve as a point of contact with clients regarding project administration, maintaining professional and effective communication.
• Ordering plant and material from internal and external supplies, arranging transport if required, and liaising with Plant Desk if repairs/replacements are necessary.
• Enter all Waste / Special Waste Transfer notes onto the Environmental Database at the end of each month. Check that all new subcontractors have full licenses and enter onto database.
• Control of all incoming and outgoing correspondence, project files, standards library, design log, minutes of meetings and other project-related documentation.
• Issue and maintain Site Start Up Packs for contracts.
• Prepare documents for close out of contract meetings and submit documents to client as required. Take meeting minutes as required by the Project Manager.
• Check that all vehicles are allocated to the correct contract on a weekly basis, monitor permit to drive and drivers report. Use of the Masternaut system would be advantageous.
• Ensure general health and safety is maintained and project-related administration duties are carried out in line with the Business Management System as and when required.
• General duties such as minutes of meetings, photocopying and scanning, and any other ad hoc assistance as required by the company.
• Ensure Balfour Beatty's Code of Conduct is understood, adhered to and promoted across the business to ensure safe, compliant and consistent working practices.
• Operate in an open and fair manner with all personnel across the business; treat everyone with courtesy and respect, and embrace differences.
• Proactively contribute to teamwork and cross-functional working; listen to others and share knowledge to enable collaboration across the business, clients and supply chain.
• Behave with integrity and demonstrate a professional image at all times; always do what is right.
• Take personal responsibility and accountability for actions, continually striving to improve and exceed expectations, ensuring safety and quality are never compromised.

Who we’re looking for

• Experience in working in a busy office.
• Experience in prioritising own work and allocating and checking work.
• Highly organised and able to work on own initiative.
• Strong communicator able to communicate confidently with all levels of colleagues within the business.
• Excellent team working skills and able to build relationships at all levels.
• Ability to work well under pressure and to tight timescales.
• Very strong customer focus.
• Excellent typing skills and IT skills including Microsoft Office (Excel, Word and PowerPoint) and openness to learning new software and rolling out new systems where required.

Why work for us? We deliver some of the UK's most ambitious, exciting and meaningful projects and offer a full range of benefits. You’ll have the freedom to shape the package that’s right for you and your life.

About us Balfour Beatty's Power Transmission & Distribution teams work with regional, national and international electricity network owners and operators to provide technical engineering solutions across the full spectrum of the electricity grid, including overhead lines, cabling, substations and distribution networks. From scoping and feasibility, to design, construction and on-going maintenance, our in-house experts, flexible resources and industry-leading innovations support customers in the development of some of the UK's most ambitious power transmission and distribution projects.

Diversity and inclusion At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit. We are a Gold Award holder in the Ministry of Defence \'Employer Recognition Scheme\' and actively encourage applications from Armed Forces personnel, veterans and reservists. As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit.