Project Administrator

Nominate Recruitment; Belfast; On-site; GBP 25,000 - 30,000; Full time

Job summary

A recruitment agency is seeking a highly organized and proactive Project Administrator in Belfast, Northern Ireland. The successful candidate will provide essential administrative support in the construction sector, managing logistics, and ensuring smooth project operations. Key responsibilities include maintaining project documentation, handling accommodations, and processing accounts. A background in administration, preferably in construction, along with strong organizational skills, is required.

Qualifications

• Previous experience in an administrative role, ideally in construction.
• Proficient in MS Office Suite and accounting systems.
• Attention to detail with a proactive approach.

Responsibilities

• Provide administrative support to the Project Management team.
• Arrange accommodation and travel for project teams.
• Act as the first point of contact for queries related to projects.
• Assist with processing purchase orders and invoices.

Skills

Organizational skills

Communication skills

Time management skills

Problem-solving skills

Tools

MS Office Suite

Accounting systems (e.g., Sage)

Job description

Nominate Recruitment are seeking a highly organized and proactive Project Administrator to join our client within the construction sector based in Dundonald. The successful candidate will provide essential administrative and coordination support to ensure the smooth running of projects. This role will involve handling day-to-day administrative tasks, managing accommodation bookings, dealing with queries, and supporting accounts administration functions.

Key Responsibilities

• Project Administration:
• Provide general administrative support to the Project Management team.
• Prepare and maintain accurate project documentation, reports, and records.
• Update internal systems with project data and ensure compliance with company processes.
• Accommodation & Logistics:
• Arrange accommodation and travel for project teams working on-site.
• Manage booking schedules and liaise with suppliers to ensure cost-effective arrangements.
• Handle any last-minute changes or issues related to bookings.
• Communication & Queries:
• Act as the first point of contact for internal and external queries related to projects.
• Liaise with site teams, suppliers, and stakeholders to resolve queries promptly.
• Accounts Administration:
• Assist with processing purchase orders and invoices.
• Maintain accurate financial records and liaise with the accounts team for timely payments.
  

Skills & Experience Required

• Previous experience in an administrative role, preferably within the construction industry.
• Strong organizational and time management skills with the ability to prioritize workloads.
• Excellent communication skills and ability to build relationships at all levels.
• Proficient in MS Office Suite (Word, Excel, Outlook) and experience with accounting systems (e.g., Sage or similar) is desirable.
• Attention to detail and a proactive approach to problem-solving.