Project Administration Assistant (S4)

Mace; Oxford; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading construction consultancy in Oxford is looking for a detail-oriented administrator to support the project team. Responsibilities include organizing meetings, managing document flows, and maintaining office supplies to ensure a smooth operation. The ideal candidate is proactive, organized, and has strong document management skills. This is a full-time role requiring commitment in a dynamic environment.

Responsibilities

• Organizes internal and external meetings and presentations.
• Orders office stationery and PPE.
• Creates and manages distribution groups for information flow.
• Welcomes visitors to the project office.
• Organizes room bookings in the project office.

Skills

Document management

Administration support

Organizational skills

Attention to detail

Job description

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit ourstrategy site.

Within our construct business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

Our Values Shape The Way We Consult And Define The People We Want To Join Us On Our Journey, They Are

• Safety first - Going home safe and well
• Client focus - Deliver on our promise
• Integrity - Always do the right thing
• Create opportunity - For our people to excel

We are looking for someone to provide document management and general administration support to the project team based on a site in Oxford full time.

You’ll Be Responsible For

• Organises internal and external meetings and presentation, documents, equipment and refreshments where required.
• Orders office stationery and PPE; Ensuring the office is maintained within H&S standards and testing’s.
• Creates, manages and updates distribution groups to ensure information flows to the correct organisations.
• Welcomes visitors to the project office.
• Organises room bookings in the project office.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

Primary Location

GB-GB-Oxfordshire

Organization

Mace Construct Limited

Schedule

Regular

Job Type

Full-time

Job Posting

16-Feb-2026, 6:53:18 AM