Project Administration Assistant

Ridge and Partners LLP; Reading; On-site; GBP 22,000 - 28,000; Full time

Job summary

A prominent firm is seeking a motivated Project Administration Assistant to ensure compliance and smooth operation in documentation for a key Defence project. Based in Theale, this entry-level role involves managing project documentation and supporting various administrative tasks. Ideal for individuals with strong organisational skills and a detail-oriented mindset.

Qualifications

• BPSS/SC clearance or willingness to obtain it.
• Experience in document control or administrative roles is highly desirable.

Responsibilities

• Assist with the preparation and management of task order documentation.
• Organise and maintain document control systems for project files.
• Support team in managing project schedules and deadlines.

Skills

Attention to detail

Organisational skills

Written communication

Verbal communication

Initiative

Microsoft Office Suite

Tools

Common Data Environment (CDE)

Job description

What’s The Opportunity

We are currently seeking a Project Administration Assistant to support all aspects of our operational Framework with a key Defence client. This is a vital role where you'll help ensure the smooth delivery and compliance of project documentation and support processes and will be based in our Theale office.

What’s The Opportunity

We are currently seeking a Project Administration Assistant to support all aspects of our operational Framework with a key Defence client. This is a vital role where you'll help ensure the smooth delivery and compliance of project documentation and support processes and will be based in our Theale office.

What you need to do to be effective in this role

• Assist with the preparation and management of all task order documentation, ensuring accuracy and compliance with client standards.
• Organise and maintain document control systems for project files, drawings, specifications, and related documentation.
• Ensure timely submission, tracing and updating of all documents
• Maintain a well-structured project filing system that ensures easy and quick document access.
• Support the team in managing project schedules and meeting deadlines.
• Ensure compliance with document control procedures and contribute to continuous improvement initiatives.
• Provide general administrative support for Framework task orders.
• Assist in managing and processing security clearances via client systems.
• Coordinate site visits between the client and internal Ridge team members.
  
  

The skills and experience you need to have for this role

• BPSS/SC clearance required (or willingness to go through the process).
• Based in or able to commute to Theale, near Reading, Berkshire.
• Strong attention to detail and excellent organisational skills.
• Ability to work independently and take initiative, while also being a reliable team player.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Prior experience in document control or administrative roles is highly desirable.
• Experience with Common Data Environments (CDE), particularly ASITE, is advantageous.
• Proactive, professional, and eager to learn.
• Capable of managing multiple priorities in a fast-paced environment.
• Familiarity with document management systems or software.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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